If you are thinking about leaving the University, here's what you need to know about withdrawing from your accommodation.

On Campus Accommodation – Halls of Residence

UK Campus

If you are thinking about leaving Heriot-Watt University and currently staying in Halls of Residence and wish to withdraw from your accommodation there are number of stages to this process.

Firstly you must e-mail Halls@hw.ac.uk and fill out a cancellation form. You will then be placed on a waiting a list to be released, which is on a first come, first served basis of requests. As soon as a student is found to replace you, you will be released from your contract. An e-mail will be sent to inform you and your contract will be cancelled. A £75.00 administration fee will be added to your student account for breaking the terms of your tenancy agreement and ending your contract early. Your student account will be updated within two weeks of your release date.

For further information about leaving your room in halls of residence, please e-mail Halls@hw.ac.uk or make an appointment to come in and speak with us.

This information applies to Edinburgh campus students. Student based at the Scottish Borders Campus should contact the Accommodation Facilities Manager by emailing bordershalls@hw.ac.uk.

Dubai Campus

If you are studying in Dubai, there will be no refund for early departure from the accommodation for any reason, unless individual has not been eligible to become a student of the University, for example, if a visa has been rejected. Any questions should be directed to dubaienquiries@hw.ac.uk.

Malaysia Campus

If you are thinking about leaving Heriot-Watt University Malaysia Campus and currently staying in our Student Accommodation and wishing to exit your contract, there are number of stages to this process.

First, you have to fulfill six months compulsory stay with additional two months' notice in order for you to be eligible to exit your contract. Then, you must complete an “Early Termination Request” form, which can be collected from the Student Accommodation Office in Student Support Services (SSS). After submission, you will received a notification from Accommodation Office on your check out date. Your student account will be updated within two weeks and you will receive a credit memo for your final quarter rental.

Prior to check out from the Student Accommodation, you have to submit the “Refund Request” form in order for HWUM's Finance to refund your accommodation deposit (if any). Refund request may take up to 4-8 weeks to process.

This information applies to Malaysia campus accommodation students. For further information about leaving the Student Accommodation, please e-mail myaccommodation@hw.ac.uk or make an appointment to come in and speak with us.

Private Rented Accommodation/ Student Housing Provider

If you are living in private rented accommodation through a landlord/letting agent or through a Student Housing Provider (i.e. IQ, CRM, etc.) and wish to leave this accommodation you must speak directly with the owner/ agent/ manager of this accommodation, as each housing provider operates in a different way.

For all of the above types of accommodation, you have signed a contract and can legally be held to this contract, so you must read the terms and conditions. 

If you have paid a deposit, your money should be held within the Tenancy Deposit Scheme. You cannot request this back until you have vacated the property.

The Citizens Advice bureau will be able to provide additional help and support.