This category tells people how to request information from the institution, both under the Freedom of Information (Scotland) Act 2002 and the Data Protection Act 1998. It also covers institutional procedures for these pieces of legislation. More detailed information can be accessed below, and includes:

  • How to request information and Freedom of Information enquiries contacts
  • Information legislation policies
  • Records Management and Archiving policy

How to request information and Freedom of Information Enquiries contacts

If you would like information about the University which is not listed in this Guide to Information, or advice and assistance on how to make a request for information please contact:

Ms Ann Jones or Frank Lopez
Heritage and Information Governance,
Heriot-Watt University
Edinburgh, EH14 4AS,
Tel: 0131 451 3218/3274
Email: foi@hw.ac.uk

How to request your own personal data under the Data Protection Act

Staff requests should be addressed to the Head of HR Services via hr@hw.ac.uk .

Detailed guidance can be viewed on our Procedures for responding to requests for personal data.

Students: Contact Mr Paul Travill
Academic Registrar
Tel: 0131 451 3368
Email: p.travill@hw.ac.uk

Please see our Procedures for responding to requests for personal data.

The University may levy a fee of £10.00 for the provision of personal data in response to a subject access request in accordance with its rights under Statutory Instrument 2000 No.191: The Data Protection (Subject Access) (Fees and Miscellaneous Provisions) Regulations 2000.

For more advice on how to make subject access requests under the Data Protection Act contact the Data Protection Officer:
Ms Ann Jones
Head of Heritage and Information Governance
Tel: 0131 451 3218/9
Email: A.E.Jones@hw.ac.uk

Information Legislation Policies

Information about University policies and procedures on Freedom of Information, Data Protection and Environmental Information is available on our Information Governance and IT policies page.
Contact:  Ms Ann Jones or Frank Lopez
Tel: 0131 451 3274/3218
Email: foi@hw.ac.uk

Records management and archiving policy

Read our policies and guidance relating to our records management, records and information retention and archiving policies.