When can I apply?

It is essential in most cases to apply to graduate before your final award has been released and visible via your online results. You can check when you will receive your final results on our assessment results page.  You can access your results by logging in to Student Self Service (SSS).  If you are a PGR student you will be informed of the outcome of the RDC meeting in writing via email. 

If you are unsure whether you will be potentially eligible to graduate at the upcoming ceremonies you can speak to your Student Advisor or your Personal Tutor.

Undergraduate / Postgraduate Taught Students

The following is a guide only and applies to students who successfully complete their studies within the standard timeline. 

*If you exit your programme early, it is unlikely that this timeline will apply.  If you are unsure you should speak to your Student Advisor or Personal Tutor:
Starting Semester Final Exam/Submission Graduation Diet Application Period
September May Summer April - May
September August Winter September - October
January December Summer April - May
January August Winter September - October
Postgraduate Research Students
RDC Meeting Date Graduation Diet Application Period
August Winter September - October
October Winter September - October
January Summer April - May
March Summer April - May
May Summer April - May
July Winter September - October

*If you have decided to leave the University before the end of your programme you should meet with your Student Advisor or Personal Tutor so you can complete the University Withdrawal Form. Or if you are studying at the Malaysia campus, please complete the Malaysia Campus University Withdrawal Form.  Please do not apply to graduate before you have submitted your withdrawal form and spoken to your Student Advisor or Personal Tutor.  You will be informed if you are eligible for an award and advised of an award date.

When do graduation applications open for Summer 2025 ceremonies?

The online graduation application system for the Summer 2025 ceremonies will open mid-April 2025. The deadline date for applications is 16 May 2025.  Late applications will not be accepted.  Please see How do i apply? to find out how to access the application form.

What happens if I miss the deadline date for applications and I am eligible to graduate?

Please do not worry, you will still be able to graduate in person at a future ceremony, or in absentia.  Applications for attendance at the Summer ceremonies open around April and applications for Winter ceremonies open around September.  If you wish to apply to graduate in absentia, online applications open again the day after your award date (e.g. award date is 17 June, you can apply from the 18 June).

If you were eligible to graduate in Winter 2024 or at an earlier date and wish to graduate in absentia, you can apply online now. Please see How do I apply?

If you were eligible to graduate before 2011 but have not yet made an application to graduate you should contact the Student Records and Awards Team student-records-awards@hw.ac.uk.

Next stop: How do I apply?