Heriot-Watt University's online payment service is an easy and flexible way to pay tuition fees, accommodation fees and other outstanding invoices.

Make an online payment

What can I pay online?

  • tuition fees (due 30 days after the start of the programme)
  • tuition fee advanced instalments
  • accommodation fees (due 30 days after the start of each semester)
  • accommodation reservation fees
  • any other invoices raised by Heriot-Watt University (usually due 30 days from the date of invoice, but check the invoice)

You can pay all types of fees and invoices immediately in full, or you can choose to pay tuition and accommodation fees in instalments.

Who can use the online payment system?

Applicants and new students

  • Applicants (students who have not yet enrolled) can use the online payment system to pay an advanced instalment for tuition fees or an accommodation reservation fee (you can only pay an accommodation reservation fee if you have an unconditional firm offer).
  • New students (students who have enrolled) can use the online payment system to pay invoices. (There is a 24 hour delay between completing enrolment and seeing/being able to pay tuition fee invoices online.)

You need the following information to log in:

  • Person ID: This is your identification number, also known as your student number or registration number. It can be found on your confirmation letter A190 (UCAS applicants) or offer letter (all other applicants). The number is 8 or 9 characters long, and begins with a 1 or an H.
  • Application reference: The application reference begins with a 1 (UCAS applicants) or a D (all other applicants).
  • Campus: The campus is either Edinburgh, or Scottish Borders or Orkney.
  • Term of study: The academic year is shown on either your acceptance letter A190 (UCAS applicants) or offer letter (all other applicants).
  • Program code: The programme code is 8 alpha-numeric characters (eg A111-BRD). It is shown on your acceptance letter A190 (UCAS applicants) or offer letter (all other applicants). UCAS applicants may use the four character UCAS course code (eg NM23) instead.

Continuing students

You need to following information to log in:

  • Username: This is the log in name assigned to you by the University when you registered; you use it to access your University email account.
  • Password: This is the password you use it to access your University email account.
  • Person ID: This is your identification number, also known as your student number or registration number. It can be found on your acceptance letter A190 (UCAS applicants) or offer letter (all other applicants). The number is 8 or 9 characters long, and begins with a 0 or an H.

Parents or other payers who are making a payment on behalf of a new student or continuing student

Parents or other payers can only see the student's outstanding tuition and accommodation invoices. By providing the following details to a parent or other payer, the student is authorising the payer to view their invoices.

You need to following information to log in:

  • Username: This is the log-in name a student is assigned by the University to access their central University email account.
  • Person ID: This is the student's identification number, also known as their student number or registration number. It can be found on the student's acceptance letter A190 (UCAS applicants) or offer letter (all other applicants). The number is 8 or 9 characters long, and begins with a 0 or an H.
  • Date of birth: This is the date of birth of the student. It should be entered in the format of DD/MM/YYYY (eg 25/06/1988) or chosen from the list of options.

Which payment cards are accepted?

We accept the following cards:

  • Visa
  • Visa debit
  • MasterCard
  • Maestro
  • Solo

We do not currently charge for paying online by credit card.

How will I know if my payment has been successful?

If your payment is successful you will see a screen showing ‘Transaction Confirmation’, which you will be able to print. You will also receive an email confirming your payment transaction. Please keep the screen print or email confirmation – do not throw it out or delete it.

What to do if your transaction fails

If you have tried to pay online, but have received a "Transaction Failed" message, this may be because:

  • you have entered incorrect card details or your card issuer has sent you a new card since your last payment
  • you have entered a postcode that does not match the postcode held by the card issuer
  • you have exceeded your credit limit (some card issuers may impose a daily limit)

If your card has been declined you may try again, but be aware that most card issuers allow only 3 attempts before the card is blocked for the rest of the day. If your card is blocked you should contact your card issuer. (The University cannot tell you why your card has been blocked or why your transaction has failed. In order to protect your confidentiality, the card issuing company does not inform the University why a transaction has been declined.)