Applying from outside the UK

If you are coming to the UK to study a full time programme for six months or more, then you must apply to the Home Office for entry clearance (visa) before leaving your home country. In most cases you will need to obtain a student visa.

Students coming to study for less than six months will also need a student visa if they want the right to work.  It is also advisable to apply for a student visa if you still have part of your programme to complete and that programme was longer than six months. If you are coming to study at Heriot-Watt University for 6 months or less then you could apply for a visit visa which allows for study of up to 6 months.  If you are a non-visa national you could travel to the UK without applying for a visit visa in advance. 

Information on making a student visa application can be found on the United Kingdom Council for International Students Association (UKCISA) website: We recommend the following page: Making a student visa application outside the UK. We advise that you take time to read this information carefully before making your application. It is also recommended that you read the Student and Child Policy Guidance which is published on the Home Office website: Home Office student policy guidance. 

For students applying for a new programme, a student visa application can be made up to six months before the programme start date on your CAS letter. Any application made before this point will automatically be refused.

You should apply for a student visa in the country of which you are a national or where you legally live. In most cases, the application form should be completed online. 

Guide to application form

The Visa Advice & Compliance team have created a guidance document on how to answer some of the key questions in the form. This is not an exhaustive list, so if anything remains unclear, please do not hesitate to contact us. 

Once you have completed the application form on-line you will be asked to book an appointment at a visa application centre if you have not been able to verify your identity using the UK Immigration ID App, and in most cases make the fee payment online. The date you pay your application fee is your application date and your finances should tie in with this. The process varies depending on which country you are making your application from.

Guides to the application process

The University of Sheffield, in collaboration with the Home Office, has produced the following videos to offer an insight into the visa application process. Please click on the link to view the video on Vimeo:

• Application process in China
• Application process in India

The current fee for a student visa is £490 (or local currency equivalent). 

In addition to the visa application fee you will need to pay an immigration health surcharge at point of application. The surcharge was introduced by the UK Government in April 2015 for students and their dependants to contribute towards the cost of providing the National Health Service (NHS) in the UK.

The charge has been set at £776 for students and for their dependants, and will be applied to all applications for a visa for longer than six months if applying from outside the UK or inside the UK. The £776 is a pro rata annual fee based on the length of time that the student or student dependant visa is granted for. Part years will be charged at £388 if less than six months, and £776 if between six months and 12 months duration.

Further information can be found on the UKVI website: Immigration health surcharge: information for migrants.

When you go to your visa appointment, you should take your visa application and payment receipt (if you paid online). You should also take the following documents and a photocopy of everything.

Passports and previous visas

In addition to your current passport, you should provide all previous passports and visas that you have used to travel to, and remain in the UK.

Tuberculosis test certificate

Residents of some countries that intend to come to the UK for longer than six months are required to obtain a certificate confirming that they are free from tuberculosis. If you are required to do this, you should do so before you apply for your visa. For full information please refer to the Home Office website. Test certificates must be valid on the date of your appointment.

Consent letter (for applicants under 18)

If you are under the age of 18, you must provide a consent letter from your parent or guardian confirming that they support your application. The letter should confirm that they consent to your student visa application, and that they approve of your UK living arrangements and your independent travel to the UK. It must also confirm their relationship to you.

If one parent or guardian has legal custody or sole responsibility of you, the letter must confirm this and be signed by that parent or legal guardian. If not, then both parents or legal guardians must give their consent and sign the letter.

You will need to provide evidence of the relationship via your birth certificate. 

Evidence of name change

If you have changed your name you are required to provide official evidence of this with your application. The evidence must state your previous name, your new name and the date of change. Typical examples of documents used include deed poll certificates, passports containing both names, and government-issued house hold registers.

CAS letter

Your confirmation of acceptance for study (CAS) letter will be provided by Heriot-Watt University provided you have completed a CAS request form, and will contain a unique CAS number and relevant programme details. You can use a print out of this letter and do not require the original. Please check that all of the information detailed on your CAS is correct, as this cannot be changed after the visa is issued.

ATAS certificate

Students studying certain postgraduate qualifications need to be granted approval by the Foreign Commonwealth Office (FCO). If you require an Academic Technology Approval Scheme (ATAS) Certificate, this will be shown on your offer letter and CAS letter. You should apply for ATAS Clearance by visiting the FCDO website. FCDO aim to provide an ATAS certificate within 20 working days but the wait can be significantly longer so you are advised to apply as soon as possible.

For the purpose of your visa application, certificates are valid for six months and must still  be valid at the point when a decision is made on your visa application. 

Qualification documents

All qualifications listed in your CAS letter need to be included with your application, such as degree certificates, transcripts and English test results. If they are not in English, they need to be submitted along with official translations.

English language documents

Not all students will be required to include English language documents with their visa application, this will depend on how your English language was assessed by the University. This should be detailed on your CAS letter. Please check with the Student information desk if you are not sure what the wording on your letter means.

Students relying on evidence of an award which is equivalent to a Bachelors, Masters or PhD from a majority English speaking country as evidence of their language ability, will also need to include a ‘Statement of Comparability' from UK NARIC confirming the assessment. This will be required if your CAS states ‘is SELT required – No' and ‘Reason not required – ‘holds degree from majority English speaking country'. Please allow 10-15 working days for your statement to be issued. You do not require NARIC confirmation if your degree was studied in the UK.

Finance documents

You must show that you have sufficient funds to support yourself in the UK. The amount needed includes your full tuition fee as stated on your CAS letter (minus any amount already paid), plus maintenance of up to £10,224. Maintenance is calculated as £1136 for each month of your course, up to a maximum of nine months (any part-month should be rounded up). This means that if you will be studying for a course that lasts three months only, the amount that you will need is £3408. If you will be studying for a course lasting nine months or more, the amount that you will need is £10,224. The total maintenance and outstanding fees amount must be held as a minimum balance in the account for at least 28 days without dipping below the required amount. Required funds must remain in your bank account until the date of application.

If you are unsure about what level of maintenance you should show, please contact studywithus@hw.ac.uk 

What documents can you use?

More than one bank statement can be used, however they must be personal bank accounts, and show the same date range.

Personal Certificates of Deposit

These documents do not show the transaction details of the account and it is therefore important to check the date of the certificate and the deposit date.  There must be a duration of 28 days or more between the deposit date and the date the certificate is issued. You also need to make sure the account is not frozen, usually there is a disclaimer on the back noting this but often a further disclaimer stating that the account can be unfrozen at any time at the request of the account holder.

Personal UK bank account

If you are using a UK bank account that is in your own name, the statement must contain the following information:

• Your name
• Your account number
• The date of the statement (must be produced less than one month before your application)
• The bank's name and logo
• The amount of money available in your account
• Stamp on every page unless the statement was posted to you or you have a letter from the bank confirming the information within the statement is accurate.  

Personal foreign bank account

This bank statement should show the same information as detailed above. Your currency must be converted into pounds using the exchange rate found on the OANDA website to make sure it meets the maintenance amount required allowing for currency variances. 

You could also use a template bank letter which is approved by the UK Home Office in place or as well as a bank statement.

Not all banks are accepted by the Home Office and it is therefore important you check their website before submitting your application. 

Parent or guardian bank account

The Home Office also accept parental bank statements, provided these are accompanied by your birth certificate, and a signed letter from your parent(s) detailing (i) their relationship to you, (ii) the amount shown on their bank statement, and (iii) giving their permission for their funds to be used to pay for your UK tuition fees/living costs during your studies.

Official financial sponsorship

An official financial sponsor is: Her Majesty's Government; your home government (or embassy); the British Council; or any international organisation, university or company.

If you are being financially sponsored (either full, or in part) you will need to provide a letter from your sponsor. This must be written on their official letter-headed stationery. If your sponsorship is coming from the University then information should be included on the CAS letter. A sponsorship letter must be dated (we would recommend your letter be no more than three months old) and include:

• Your name
• The name and contact details of your official financial sponsor
• The length of time your sponsorship covers (as well as permission to remain in the UK until the end of your programme if the full period is not being funded)
• The amount of money they will pay towards your fees and monthly living costs. Alternatively, your sponsor should state on the letter that they will cover all tuition fees and living costs.
• Official stamp of the organisation

Partial Sponsorships

If your scholarship only provides some of the finances required, or only covers some of the study period you will be required to provide additional evidence of having the required funds available, such as your own bank statement.  Please discuss with the student visa team if you are unsure about this if you are a current student, if you are an applicant email studywithus@hw.ac.uk . 

Previous financial sponsorship

If you are no longer receiving funding in the UK, but have done so in the last 12 months and you need to extend your student visa in the UK, your official financial sponsor must still include a statement giving their consent to you remaining in the UK. If they do not give this permission then your application will be refused. This requirement also applied to holders of a a University scholarship.

Other acceptable finance documents

There are a number of other documents that the Home Office will accept as proof of funds. For a full list, or for further information on any of the methods mentioned above, please visit the UK Visa and Immigration website. 

All documents that are not in English should be officially translated and contain the following:

• Details of the translator/translation company's credentials
• Confirmation that it is an accurate translation of the original document
• The translator/translation company's contact details.
• The date of translation
• The original signature of the translator or an authorised official of the translation company.

Students who are applying for a Student visa using a passport from one of the countries listed in the Student Route Guidance are not required to provide evidence of their academic or financial documents with their visa application. However, these must be available should the UKVI request them.  Failure to provide the requested documents would mean that the visa application would be refused. The documents must have met the requirements by the date you submitted the application, and not the date when the documents are requested.  

If you are applying under these rules, you must confirm this in your Student visa application form when prompted.

Some applicants may be required to attend a Credibility Interview when making a Student visa application. There is no need to feel nervous about this, however it is vital that you are prepared.  The questions you will be asked are likely to be about why you have chosen to study at Heriot-Watt University and why you have chosen that particular course. You may also be asked what your future plans are once you get your degree and how you plan to fund your studies.  It is important that you are fully prepared for the interview and are strongly encouraged to view our Guide to Credibility Interviews before attending. 

The Home Office have now introduced eVisas and no longer issue a physical document, however you will still receive a 90 day entry vignette stamped in your passport. 

1. 90 day entry clearance vignette in your passport to allow you to travel to the UK
2. Full visa can be accessed through your UKVI account, you need to create a new account after getting your visa decision notification as you cannot view your eVisa through the original account you set up when creating and submitting your student visa application. 

Once you have access to your eVisa you should if possible provide your Share Code to the University before coming to the UK so we can take a copy of your student visa in advance of you arriving. Once you have enrolled online you will have access to the student portal where you can submit your Share Code. 

Key points

• If your visa application is successful you will be given a short-term entry clearance vignette (sticker) in your passport. This will be begin either 90 days before the course start date on your CAS letter, or seven days before the intended travel date that you stated on your online visa application form, whichever is later. You must travel to the UK within the validity of this vignette.
• Along with your entry clearance vignette, you will receive an email explaining how to get access to your eVisa.

You should check your eVisa before travelling to the UK, if you notice any errors on your eVisa you can report this error to UKVI. 

If your visa is refused you may not have enough time to make a new application before your course starts. Please avoid a refusal by contacting us prior to application with any questions.  It is important you also avoid the top reasons for refusals:

• Insufficient funds held (tuition fees plus maintenance)
• Funds not held for 28 days
• Academic documents listed on CAS not provided (check with us if you are unsure what documents you need)
• Company accounts used instead of personal accounts (only personal accounts can be used, this does not include credit)

If your visa is refused and you plan to make a new application, please contact your academic school and send them a copy of your Refusal Notice.  You may be asked to provide evidence to show that you now meet the visa requirements before a new CAS will be issued.