Human Resources policies
HR Policies are available in Alternative Format upon request (reasonable adjustment) by contacting equality@hw.ac.uk
British Sign Language (BSL) users can contact the University via the online BSL Video Relay Interpreting Service: https://contactscotland-bsl.org/
Policies grouped by category
Recruitment
- Global Recruitment and Selection Policy
- UK Relocation Policy and Procedure
- UK Relocation Policy Repayment Declaration
- Comparison of Educational Qualification Documents
- Disclosure and Protecting Vulnerable Groups
- Fixed Term Policy
- Fixed Term Procedures
- FT1 Template
- FTX Form
- The Global Employment Framework - Policy Statement
- Guidance on Engaging Casual Workers and Ad hoc Hours Staff
- Guidance on Appointment of Self-employed, off payroll workers
- CA1 Process
- Market Supplements
- Probation Policy
- Pre-Employment Reference Template
- Global Policy - Giving and Receiving References
- HWU Youth Employment Principles and Practices
- Working Overseas - Global Policy Statement
Immigration and right to work
- Home Office Guidance - The Graduate Immigration Route
- Immigration Guidance - Graduate Immigration Route
- Immigration Guidance - Academic Technology Approval Scheme
- Immigration Guidance - Right to Work Checks (September 2023 onwards)
- Immigration Guidance - Visa fees interest free loan scheme
- Visa fees interest free loan scheme application
- Royal Society Global Talent Visa Update
- Working hours guidance for students on a student visa
- Student Visa Work or Voluntary Work Declaration
Family friendly policies
- Supporting Family Life Overarching Policy
- Adoption Entitlement Flowchart
- Adoption Leave Statement
- Carers - Managers Guidance
- Carers' Leave Request Form
- Carers' Registration Form
- Maternity, Adoption and Shared Parental leave - Managers Checklist
- Maternity Entitlement Flowchart
- Maternity Statement
- Nursing Room Information
- Paternity, Paternal and Shared Parental Leave - Managers Checklist
- Parental Bereavement Leave - Managers Form
- Paternity Leave – Adoption
- Paternity Leave – Birth
- Procedure - Applying for Adoption Leave
- Procedure - Applying for Carers Leave
- Procedure - Applying for Compassionate Leave
- Procedure - Applying for Emergency Dependants Leave
- Procedure - Applying for Maternity Leave
- Procedure - Applying for Parental Bereavement Leave
- Procedure - Applying for Parental Leave
- Procedure - Applying for Paternity Leave
- Procedure - Applying or Shared Parental Leave
- Procedure - Applying for time off for Adoption Appointments
- Procedure - Applying for time off for Antenatal Appointments
- Shared Parental Leave – Partner Declaration
- Shared Parental Leave Request Form
Flexible Working
Leave of absence
Reward and remuneration
- Career Pathway Policy
- Contribution Pay UK and Dubai
- Global Reward Policy
- Secondment Policy
- Career Progression Policy
- Senior Salary Review Procedures
- Local Bonus Payments
- Long Service Policy
- Remission of Fees Policy HR Hub (Internal access only)
- Cycle to Work Process HR Hub (Internal access only)
- Salary Scales
- Acting up and Additional Duties Process
Role Profiles Academic
- Teaching and Research
- Teaching and Scholarship
- Research
- Teaching only (Grade 6 & 7)
- Knowledge Exchange
Role Profiles Professional Services
Discipline and grievance
Equality and diversity
Performance management
Employee Relations and Change Management
- Combined Joint Negotiation and Consultation Committee (the 'CJNCC') - Terms of reference
- Consultation on Avoidance of Redundancy
- General Guidelines for Industrial Action
- HWU and HWUCU Joint Statement USS Pension Scheme June 2022
- HWU and HWUCU Joint Statement Pay and Working Conditions June 2022
- HWU and HWUUCU Joint Statement in relation to the Pay and Working Conditions Dispute June 2023
- Management of Organisational Change Overarching Policy
- Management of Organisational Change Policy - Guidance for Managers
- Management of Organisational Change Policy EPIA
- Redeployment Policy
- Redeployment Procedures
- Redundancy Selection Policy
- Redundancy Selection Procedures
- Severance Payments Policy
- Trade Union Facility Time Return
- Voluntary Redundancy Policy
- Voluntary Redundancy Procedures
Occupational health and welfare
Other policies
- Conflict of Interest Policy
- Commercial Policy
- Consultancy
- Consultancy Request form
- Employment Records
- IT and Communications Facilities Acceptable Use Policy
- Public interest disclosure (whistleblowing) policy
- Public interest disclosure (whistleblowing) procedure
- Safeguarding of Vulnerable Groups Policy
- Social Media Policy
Refer to the main University Policy page for other policies.
Key information
HR Help
- Job title
- HRHelp
- hrhelp@hw.ac.uk