Learning and Teaching Policies
Policies: COVID-19 and AY 2021/22
Due to the impact of COVID-19, a number of temporary changes to existing policies remain in place, and some policies are not currently applicable. Please see the summary below. The University’s key principles and arrangements for learning and teaching, examination and assessment for 2021/22 can be found on our internal Academic Quality COVID-19 SharePoint site.
- All Policies and Procedures: Where references are made to physical or face-to-face meetings, these may need to take place by other means, such as video or telephone
- Interim policies:
- Format of Examinations in AY2021/22
- Academic Approvals: Modified process in place for COVID-related changes and RBL; standard process for all other proposals
- Anonymous Marking: Student ID will be used for submitting take-home examinations via Vision thereby enabling identification of students and limiting fully anonymous marking
- Annual Monitoring and Review: Modified process in place for the 2020/21 review process
- Course Change, Programme Change: changes to be made by the end of teaching week 2
- Examinations in Different Time-Zones: Elements of Policy not relevant for take-home exams but the principles of the Policy still apply
- Examinations – Approved Calculator Policy: This cannot be monitored for take-home exams via Canvas
- Examinations – Dictionary Policy: This cannot be monitored for take-home exams via Canvas
- Examinations Instructions for Candidates: Temporarily replaced by Student Guides on take-home exams
- Heriot-Watt University Malaysia Changes to Programme / Course: Modified academic approvals process in place for COVID-19 RBL method; standard process for all other proposals
- Mitigating Circumstances and Temporary Suspension of Studies: further revisions to arrangements from 2021/22
- Personal Tutoring: Revised arrangements introduced last year to continue for 2021/22
- Student Attendance: There may be 'engagement' expectations which equate to the requirements for attendance
- Thesis Submission Procedures and Guidelines: Alternative arrangements in place for the submission of vivas
A
- Academic Approvals
- Academic Approval Process Briefing Paper
- Academic Management Structures (Schools) at Multiple Campuses
- Academic Management Structures Annex: Policy on the Management of Combined Studies
- Access to Scripts and Feedback on Examination Performance – Guidance
Academic Integrity
- Academic integrity presentation packs:
- Academic rigour in assessed work policy
- Avoiding academic misconduct in take home open book exams: student guide
- Contract cheating detection and reporting: a staff guide
- Contract cheating: a guide for students
- Course statement on contract cheating
- Guidance on academic integrity
- Plagiarism and collusion, detection and reporting: a staff guide
- SoSS guidance for staff on detecting and reporting academic misconduct
Additional Entry Points in the Academic Year
- Additional Fees and Charges
- Annual Monitoring and Review (AMR) (School; Partner)
- Annual Monitoring and Review - Briefing Paper
- Anonymous Marking Guidance
- Approved Learning Partners
- Approved Teachers, Approved Tutors and Approved Markers
- Assessment Procedures (Marking Criteria, Deadlines and Learning Outcomes)
Assessment 2021/22: Key Policy Information
- Assessment 2021/22: Summary of Key Policy Information
- Assessment 2021/22: Changes to Assessment
- Assessment 2021/22: Types of Assessment
- Assessment 2021/22: Take-Home Open Book Exams
- Assessment 2021/22: Assessment Scheduling
- Assessment 2021/22: Submission of Coursework Policy
- Assessment 2021/22: Feedback on Assessment
- Academic Safety Net 2021/22: Summary of Approach (for Staff)
- Academic Safety Net 2021/22: Guidelines for Boards of Examiners in Maintaining Academic Standards (for Staff)
- Academic Safety Net 2021/22: Summary for Students
- Academic Safety Net 2021/22: Guide to Students on What Happens after Exam Board
Assessment and Progression System (HAPS)
- HAPS Briefing Paper
- HAPS Policy
- Information for Postgraduate students
- Information for Undergraduate students
- Attendance Policy
- Attendance Policy Compulsory Withdrawal Procedures
- Attendance Policy Compulsory Withdrawal Procedures: Briefing Paper
B
C
- Change of Course, Programme or Campus (Amended for 2020/21)
- Charter and Statutes (Current)
- Chief External Examiners Briefing Paper
- Collaborative Agreements
- Complaints Procedures
- Code of Practice for the Management of Multi-Location, Multi-Mode Programmes
- Code of Practice for the Management of Multi-Location, Multi-Mode Programmes Briefing Paper
D
- Data Protection Policy
- Dual Awards (University Position on Dual Awards in relation to Academic Partnerships)
E
- English Language Requirements
- Engagement of Staff: Creating A Sense of Identity and Belonging for Students
Examinations in Different Time-Zones
- Examinations in Different Time-Zones Policy
- Examinations in Different Time-Zones Briefing Paper
- Implementation Procedures
- Examination Board Guidelines and Assessment Procedures (UG and PG)
- Examinations - Approved Calculator Policy
- Examinations - Dictionary Policy
- Examinations Instructions for Candidates
- Examinations Invigilators Handbook
- Exchange Agreements
- External Examiners
- External Examiners Handbook (Taught Courses)
- External Reviews
F
Feedback
- Feedback on Assessment - University Statement
- Feedback on Examination Performance and Access to Scripts - Guidance
- Feedback on Coursework - Policy
- Feedback on Coursework and Examinations Policy - Briefing Paper
- Giving Effective Feedback
- Providing Effective Feedback to Students – Briefing Note
- Providing Effective Feedback to Students – Planning Tool
- Students: How to make it work for you
G
- Global Code of Practice for the Management, Assurance and Enhancement of Taught Programmes
- Good Practice in Learning and Teaching: Institutional Approaches
- Graduate Attributes (UG and PGT programmes)
- Graduate Attributes - Briefing Paper
- Graduate Attributes - Embedding the HWU Graduate Attributes
- Students: Developing Your Graduate Attributes
- Graduate Apprenticeships
H
- HE Qualifications in the UK, Ireland and Europe
- Heriot-Watt University Malaysia Changes to Programme/Course
- HESA Student Data Collection Notice
K
- Key Dates for the Return of Marks, Grades and Decisions for Undergraduate and Postgraduate Taught Courses (internal only) - Document currently being updated, link to follow in due course.
L
M
- Management of Examinations Scripts (On and Off Campus)
- Management of Transcripts and Certifications
- Managing Online Assessment due to VLE Access Holds and IT Services Access Holds
Mitigating Circumstances (MC) for assessment in 2021/22
Mitigating Circumstances (MC) - coursework related requests
- Mitigating Circumstances - Guide for students
- Mitigating Circumstances - Policy
- Mitigating Circumstances - Procedures
Moderation of Assessment
O
Off-Campus Examinations
- Hosting Heriot Watt Examinations Handbook
- Off-Campus Invigilators Handbook
- Off-Campus Examinations Agreement
P
Periodic Review
- Academic Review, Internal Audit
- Academic Review Briefing Paper
- Enhancement Workshop - Briefing Paper
- Internal Audit Briefing Paper
Personal Tutoring (formerly Academic Mentoring)
- Personal Tutoring Briefing Paper
- Personal Tutoring Policy and Guidelines
- Personal Tutoring Handbook
- Supporting Personal Tutoring in 2021/22
Plagiarism
Programme Titles, Learning Outcomes and Courses (Multi-Location/Mode Programmes)
- Programme Titles, Learning Outcomes and Courses Policy
- Programme Titles, Learning Outcomes and Courses Briefing Paper
- Local Contextualisation Briefing Paper
- Programme Transfer Policy (amended for 2020/21)
- Posthumous Award Policy
R
Recognition of Prior Learning (RPL) and Credit Transfer
- Recruitment of Ex-Offenders
- Regulations
- Re-Issue of Certificates to Graduates who have undergone Gender Reassignment
Research Students
- External Examiners Handbook (PGR)
- Postgraduate Research Degree Candidate Code of Practice
- Oral Examinations (PGR) - Role of the Internal Examiner
- Research Engagement
- Thesis Submission Procedures and Guidelines
S
Scottish Credit Qualifications Framework (SCQF)
- Chart
- SCQF Briefing Paper
- SCQF and European Credit and Transfer System - Information for Undergraduate Students
- SCQF and European Credit and Transfer System - Information for Postgraduate Students
- Severe Weather Guidance (Students)
- Staff Scholarships and Remission of Fees Policy
- Student Academic Appeals Policy and Procedures
- Student Discipline Procedures
- Student Discipline Procedures - Guidance for Schools
- Student Information - Personal Data
Student Learning Experience
Student Partnership Agreement
Student Placements
- Student Placements Policy
- Student Placements Briefing Paper
- Guide to Exchange Partnerships
- Guidelines on Work Placements
- Student Records Procedure
- Submission of Coursework Policy
- Supporting Student Athletes – Academic Flexibility
- Supporting Student Carers Policy
- Survey Framework and Process - Overview
T
Thematic Review for Review of Institution-wide Learning and Teaching Issues
Temporary Suspension of Studies (TSS)
- Temporary Suspension of Studies Policy
- Temporary Suspension of Studies and Mitigating Circumstances in 2021/22 (Student Guide)
- Temporary Suspension of Studies Briefing Paper
Transfer between Campuses
U
- University Partnership Framework
- Use of Approved Channels when Communicating with Students (Interim Policy)
- Use of Recording for Teaching and Learning Purposes during Academic Year 2021/22 (Interim Policy)
- Use of Student Data