Edinburgh, Scottish Borders and Orkney Campus students

Welcome to Heriot-Watt University! We are excited that you will be joining us. Here you will find information to help get your university journey off to a flying start. 

COVID-19 Coronavirus - information for offer holders

Our academic year will start as planned in September 2020, however we understand you may have questions about what your studies or university life will look like. Please take a look at our dedicated page for offer holders which contains further advice and information. This page will be updated with the latest information as soon as we get it.

New Student Checklist

Make sure you have read through our New Student Checklist below. This checklist will take you through the practical steps that you should complete or think about before you start your studies with us. 

1. Enrol
Enrolment is the process of formally joining the University and becoming a Heriot-Watt student. You agree to abide by the rules of the University and to pay any fees, and we ask you to confirm that we have your correct details.
Enrolment will open in August and can be done through Student Self Service.
Enrolling online involves checking and updating your personal details, uploading a photograph for your student card, checking your programme & fees and agreeing to our terms and conditions. If you are an international student subject to immigration control you will also need to enter your visa details. After you complete online enrolment you will need to register for your courses online. Access to course registration may vary depending on your programme, as you may require guidance before making your choices.
On completion of online enrolment you will be given access to your University email and myHWU Student Portal through which you can access many other services and facilities. 
Please note you can only enrol online once you have an unconditional offer.
Logging in to Student Self Service
Login by entering your:
  • Heriot-Watt University person ID (Number beginning with H00 which can be found on any recent correspondence from us)
  • PIN number (your date of birth in ddmmyy format)

The first time you log in, you will be asked to change your PIN number. Please keep these details safe, as you'll need them the next time you log in.

Upload a photograph

Please upload a photograph for your student identity card. This should be a clearly identifiable passport-style photograph taken against a white background.

If you can't upload a photograph when you enrol online, you can email a photo to studentcentre@hw.ac.uk. To avoid delays and complications when you arrive on campus, please make sure that you provide a photograph before Welcome Week.

2. Induction
Your induction will give you the chance to learn more about the programme you will be studying, and the opportunity to meet your academic and fellow students. Induction activities take place during Welcome Week (7 September 2020 – 11 September 2020).
Your induction will be delivered on Vision, the University’s Virtual Learning Environment. You can find out more about your induction, its content and timetable by logging onto Vision from 19 August.
3. Finances
Being a student comes with a lot of financial obligations, and it is important that you are aware of these before you start your studies with us.
Tuition fees will most likely be the biggest financial obligation you have, and you should make sure you understand how and when to pay these before you start with us. Scottish/Home students should note that whilst your tuition fees are usually paid for you by the Scottish Government, you will need to apply to the Student Awards Agency for Scotland (SAAS) for this to happen, otherwise you will be liable for your fees.
There may also be Scholarships and Bursaries available to you, which can give you some additional support and funding during your university career.
If something unexpected happens to you during your studies which means you come into financial difficulties, the University may be able to support you during this time.
More information about finances can be found on the Financial Matters page.
4. Accommodation and Travel
Are you planning on staying in on-campus accommodation, or will you be commuting to your campus? Whatever you choose, you need to make sure you have all the right information.
We offer on-campus accommodation in Edinburgh and the Scottish Borders. For students studying at our Orkney Campus, the University provides information and advice on looking for accommodation.
If you have accepted your unconditional firm offer, you can apply for accommodation online. For those with a conditional offer, you will need to wait until this becomes unconditional. The University reserves rooms for applicants who will be receiving results in August, so don’t worry about missing out, but you should apply as soon as you accept your unconditional offer.
You will be able to move in to your accommodation from Saturday 5 September 2020.
Please note: the situation regarding the COVID-19 coronavirus outbreak is ever-changing and may affect the provision of on-campus accommodation for the 2020/21 academic year. You should check your emails as well as the accommodation website regularly for further updates.
If you have questions about Edinburgh on-campus accommodation, you can email halls@hw.ac.uk. For Scottish Borders accommodation, you can email bordershalls@hw.ac.uk.
If you are intending to commute to your campus, you should plan how you are going to get there and how long it may take. Also consider how often you may be on campus and how long you will spend travelling every day/week. Maps and directions to the UK campuses: Edinburgh Scottish Borders Orkney

If you are intending to commute to your campus, you should plan how you are going to get there and how long it may take. Also consider how often you may be on campus and how long you will spend travelling every day/week.

Maps and directions to the UK campuses:

Edinburgh Campus

Scottish Borders Campus

Orkney Campus

5. IT Access
Becoming a Heriot-Watt student gives you access to a whole range of IT services and equipment, including email, file storage, and on-campus WiFi access. You can visit the IT Essentials page to find out what is available to you.
Once you enrol, you will have access to the myHWU Student Portal, which is your one-stop shop for all things Heriot-Watt whilst you are a student with us. Make sure you check out the Student Portal before you commence your studies.
6. Get involved
During Welcome Week there will be events held across the University that will help you settle in and feel part of the global Heriot-Watt community. Everyone from the Student Union, Sports Union, Chaplaincy, Student Wellbeing Services, and beyond will have opporunties for you to meet other students and to learn more about university life - whether that be on campus or online. You can find a calendar of events on the Student Union website.
7. Questions
If you have questions about what the Heriot-Watt university experience will be like, or about the range of support and resources that will be available to you, you can email a Student Success Advisor at studentsuccess@hw.ac.uk.
Questions about your application or entry requirements should be sent to studywithus@hw.ac.uk.


Remember, university is more than just sitting in a lecture theatre. The sections below will give you more information on the different aspects of your university experience and the opportunities available to you whilst studying at Heriot-Watt.