Edinburgh, Scottish Borders and Orkney Campus students

Welcome to Heriot-Watt University. We are excited that you will be joining us. Here you will find information to help you get started.

The new semester will start during week commencing Monday 11 January 2021. During these first few days you will have the opportunity to participate in welcome and introductory sessions where you will meet your lecturers, your fellow students and your personal tutor.

New student checklist

Make sure you have read through our new student checklist below. This will take you through the practical steps that you should complete or think about before you start your studies with us. 

1. Enrol
Enrolment is the process of formally joining the University and becoming a Heriot-Watt student. You agree to abide by the rules of the University and to pay any fees, and we ask you to confirm that we have your correct details.
Enrolment will open in August and can be done through Student Self Service.
Enrolling online involves checking and updating your personal details, uploading a photograph for your student card, checking your programme & fees and agreeing to our terms and conditions. If you are an international student subject to immigration control you will also need to enter your visa details. After you complete online enrolment you will need to register for your courses online. Access to course registration may vary depending on your programme, as you may require guidance before making your choices.
On completion of online enrolment you will be given access to your University email and myHWU Student Portal through which you can access many other services and facilities. 
Please note you can only enrol online once you have an unconditional offer.
Logging in to Student Self Service
Login by entering your:
  • Heriot-Watt University person ID (Number beginning with H00 which can be found on any recent correspondence from us)
  • PIN number (your date of birth in ddmmyy format)

The first time you log in, you will be asked to change your PIN number. Please keep these details safe, as you'll need them the next time you log in.

Upload a photograph

Please upload a photograph for your student identity card. This should be a clearly identifiable passport-style photograph taken against a white background.

If you can't upload a photograph when you enrol online, you can email a photo to studentcentre@hw.ac.uk. To avoid delays and complications when you arrive on campus, please make sure that you provide a photograph before Welcome Week.

2. Induction
Your induction will give you the chance to learn more about the programme you will be studying, and the opportunity to meet your programme staff and your fellow students. Induction takes place during week commencing 11 January 2021.

To access your induction, please log into Vision and follow the steps below:

  •     Click on the Induction link to take you to the Induction organisation (on the top right Organisation tab),
  •     Sign up to your appropriate campus group by clicking on the 'Campus Groups Signup' tab on the left-hand side and clicking the appropriate campus sign up button. Look for the campus sign up that starts 'January 2021 New Students'.  
  •     You can then explore the site and find out when your induction events are planned. Please note that induction sites are still being worked on, so more material will be added between now and the start of the semester.
3. Finances
Being a student comes with a lot of financial obligations, and it is important that you are aware of these before you start your studies with us.
Tuition fees will most likely be the biggest financial obligation you have, and you should make sure you understand how and when to pay these before you start with us. Scottish/Home students should note that whilst your tuition fees are usually paid for you by the Scottish Government, you will need to apply to the Student Awards Agency for Scotland (SAAS) for this to happen, otherwise you will be liable for your fees.
There may also be Scholarships and Bursaries available to you, which can give you some additional support and funding during your university career.
If something unexpected happens to you during your studies which means you come into financial difficulties, the University may be able to support you during this time.
More information about finances can be found on the Financial Matters page.
4. Accommodation and travel
We offer on-campus accommodation in Edinburgh and the Scottish Borders. For students studying at our Orkney Campus, the University provides information and advice on looking for accommodation.
If you have accepted your unconditional firm offer, you can apply for accommodation online. For those with a conditional offer, you will need to wait until this becomes unconditional. Make sure you apply when you accept your unconditional offer.
You will be able to move in to your accommodation from Friday 8 January 2021.
If you have questions about Edinburgh on-campus accommodation, you can email halls@hw.ac.uk. For Scottish Borders accommodation, you can email bordershalls@hw.ac.uk.
If you are commuting to campus, you should plan how you are going to get there and how long it may take. Also consider how often you may be on campus and how long you will spend travelling every day/week. Maps and directions to the UK campuses: Edinburgh Scottish Borders Orkney

Maps and directions to the UK campuses:

Edinburgh Campus

Scottish Borders Campus

Orkney Campus

5. IT Access
Becoming a Heriot-Watt student gives you access to a whole range of IT services and equipment, including email, file storage, and on-campus WiFi access.
Watch the Getting Connected at HWU video for information and advice on how to get connected at Heriot-Watt University and how to navigate the online University programs that you will be using for responsive blended learning.
You can also visit the IT Essentials page to find out what resources are available to you.
Once you enrol, you will have access to the myHWU Student Portal, which is your one-stop shop for all things Heriot-Watt whilst you are a student with us. Make sure you check out the student portal before you commence your studies.
6. Get involved
There will be a range of activities and events taking place during January 2021 that will help you settle in and feel part of the global Heriot-Watt community. Everyone from the Student Union, Sports Union, Chaplaincy, Student Wellbeing Services, and beyond will have opporunties for you to meet other students and to learn more about university life –whether that be on campus or online. You can find a calendar of events on the Student Union website.
7. Questions
If you have questions about what the Heriot-Watt university experience will be like, or about the range of support and resources that will be available to you, you can email a Student Success Advisor at studentsuccess@hw.ac.uk.
Questions about your application or entry requirements should be sent to studywithus@hw.ac.uk.


The sections below will give you more information on the different aspects of your university experience and the opportunities available to you whilst studying at Heriot-Watt.