How to apply for accommodation

To submit an application, please go to our accommodation portal (opening midday GMT on Friday 01 March 2024), you will need to create an account with your student ID number (begins with H00). Once you have applied, we will email you to confirm that we have received your application. If you do not receive this, please email bordershalls@hw.ac.uk to let us know. Once you hold your unconditional firm offer, we aim to process your application and email you your offer from July onwards. We aim to email your contract at least 7 days before the start date of the contract. You can accept or decline your offer online by following the instructions in your offer email.

Please disclose any medical condition or disability at the point of application, to allow for the most suitable allocation to be carried out.  

Special requests noted within accommodation application are considered however they cannot be guaranteed.

 If you have any queries regarding applying for accommodation at Scottish Borders Campus, please contact BordersHalls@hw.ac.uk.

You can accept or decline your offer online by following the instructions in your offer email. Your contract is not valid until you have accepted your offer online.  Please note, we can only make one offer of accommodation.

You will need to pay a four-week advance rent payment within seven days of accepting your accommodation offer. You must accept your offer of accommodation online before paying the advance rent payment. Please log into your accommodation account in order to do so. If you are having trouble paying online please e-mail bordershalls@hw.ac.uk.

You can pay your advance rent payment via the accommodation portal or alternatively, you can contact the Student Service Centre.

If we don't receive your advance rent payment within seven days of sending you your offer, then your offer may be cancelled.

Once you have accepted your contract, you need to complete your mandatory online induction via the accommodation portal. As part of the induction process, you will be required to book an arrival slot in order to generate your arrival pass. This is essential in order to ensure a smooth arrivals process. 

Please ensure you bring your arrival pass and a valid form of ID. You do not need to print a hard copy as long as you can access your arrival pass via your mobile phone. When you arrive at Jean Muir Student Village, please make your way to the Gateway Building, where you will be issued your key and directed to your hall. 

For directions and travel information to Scottish Borders Campus, please visit our maps and directions page. 

Please note that if you do not arrive on campus by Monday 23 September 2024, your contract will be cancelled. 

Please log in to our online payment service if you wish to settle your outstanding balance.

40 week contracts

Your advance rent payment will be used in settlement of your first instalment payment (September). This will be followed by 8 further instalments payable on the 15th of each month (October, November, December, January, February, March, April and May). Please note that as your rent is based on a 40 week contract, the amount payable, will differ slightly, depending on the number of weeks/days in each month.

50 week contracts 

Your advance rent payment will be used in settlement of your instalment payment (September).  This will be followed by 10 further instalments payable on the 15th of each month in October, November, December, January, February, March, April, May, June and July. Please note that as your rent is based on a 50 week contract, the amount payable, will differ slightly, depending on the number of weeks/days in each month.

September semester

If you are applying for September semester accommodation, please note that full fees are payable once you have enrolled and moved into your accommodation. Payment by instalments/ recurring card is not possible.  

January semester

For January semester, there is the option to pay by instalments. For contracts ending in June, there are four monthly instalments in February, March, April and May. For contracts ending in August, there are six monthly instalments in February, March, April, May, June and July.