How to apply for accommodation

When you can apply

Applications for 2024/2025 (full academic year and Semester 1) will open on Friday 1 March 2024.  

Applications for Semester 2 will open on 4 November 2024 and close on the 2 December 2024. 

If you have an unconditional or conditional firm offer

You are eligible to apply for accommodation. You are required to register an account and apply online in the accommodation portal. 

Offers of accommodation will be made from July onwards for students holding an unconditional firm offer.

Applicants with a conditional firm status will be made an accommodation offer only once this is updated to unconditional firm. If you think your status should have been changed to unconditional firm, then undergraduate students should contact the Admissions Office, and postgraduate students should contact their Academic School or Institute.

How to apply

Applying for student accommodation is a five-step process:

  1. Apply online in the accommodation portal
  2. Accept your contract online
  3. Pay your advance rent payment
  4. Complete your online induction and book an arrival slot
  5. Arrive on campus

1. Apply online

To submit an application, please go to our accommodation portal (below). You will need to create an account with your student ID number (begins with H00). Once you have applied, we will email you to confirm that we have received your application. If you do not receive this, please email halls@hw.ac.uk to let us know. Applications will be processed from July onwards.

Apply for accommodation

2. Accept your contract online

You can accept or decline your offer online by following the instructions in your offer email. Your contract is not valid until you have accepted your offer online. Please note, we can only make one offer of accommodation. Any further offers of accommodation will only be made subject to availability.

3. Pay your advance rent payment

You will need to pay a 4-week advance rent payment within 48 hours of accepting your accommodation offer. You must accept your offer of accommodation online before making the advance rent payment. Please log into your accommodation account in order to do so. 

You can also use bank to bank transfer via Convera. Please ensure that you provide within the reference your HWU ID number.  If you require to confirm and request a receipt, please email Student Service Centre.  Please note that if you do not make payment of the advance rent payment through the accommodation portal this will not update.

If we don't receive your advance rent payment within 48 hours of sending you your offer, then your offer will be invalid and may be cancelled.

Find out how to pay for your accommodation.

4. Complete your online accommodation induction and book an arrival slot

Once you have accepted your contract, you need to complete your accommodation online induction, via the accommodation portal. As part of the induction process, you will be required to book an arrival slot. This is essential in order to ensure a smooth arrivals process.

5. Arrive on campus

Please ensure you bring your arrival pass and a valid form of ID, you do not need to print a hard copy, as long as you can access your arrival pass via your mobile phone. When you arrive on campus, please make your way to the Main Reception, where you will be issued your key and directed to your hall. For directions and travel information for Edinburgh Campus, please visit our travel pages.

Please note that if you do not arrive on campus by Monday 23 September 2024, your contract will be cancelled. 

Key information

Front Desk (Edinburgh Campus)

Job title
Opening Hours: 09:00-17:00
Phone
+44 (0)131 451 3501
Email
frontdesk@hw.ac.uk

Non Student Accommodation Enquiries

Disability Service