How to apply for accommodation

When you can apply

You can apply online for accommodation for the 2022/2023 academic year from 7 March 2022

All applications are made online.

Apply for accommodation

The closing date for guaranteed accommodation is 12:00 midday (BST) on 22 August 2022. Should you have any accommodation requests after this time please email halls@hw.ac.uk.

Please note you must have an unconditional firm offer (UF) to register and make an application for accommodation. 

If you have an unconditional offer

If you have recently accepted an offer from the University, please allow a minimum of 48 hours before trying to register and submitting an online accommodation application as our system requires to update your eligibility status for you to register an account and apply online.

If you have a conditional offer

Please note the accommodation system will not accept your application if you have a conditional offer, but if you think your status should have been changed to unconditional firm, then undergraduate students should contact the Admissions Office, and postgraduate students should contact their Academic School or Institute.

How to apply

Applying for student accommodation is a five-step process:

  1. Apply online before 22 August 2022
  2. Accept your contract online
  3. Pay your advance rent payment
  4. Complete your online induction and book an arrival slot
  5. Arrive on campus

1. Apply online

To submit an application, please go to our accommodation portal, you will need to create an account with your student ID number (begins with H00).  Once you have applied, we will email you to confirm that we have received your application. If you do not receive this, please email halls@hw.ac.uk to let us know. We aim to process your application and email you your offer within 30 working days - please note that this is subject to change.  If you are an A-level student, we aim to email your contract at least 7 days before the start date of the contract. You can accept or decline your offer online by following the instructions in your offer email. 

2. Accept your contract online 

You can accept or decline your offer online by following the instructions in your offer email. Your contract is not valid until you have accepted your offer online. Please note, we can only make one offer of accommodation. Any further offers of accommodation will only be made subject to availability.

3. Pay your advance rent payment

You will need to pay a 4-week advance rent payment within 7 days of accepting your accommodation offer. You must accept your offer of accommodation online before paying the advance rent payment. Please log into your accommodation account in order to do so. If you are having trouble paying online please e-mail halls@hw.ac.uk

If we don’t receive your advance rent payment within 7 days of sending you your offer, then your offer will be invalid and may be cancelled.

4. Complete your online induction and book an arrival slot

Once you have accepted your contract, you need to complete your online induction, via the accommodation portal. As part of the induction process, you will be required to book an arrival slot. This is essential in order to ensure a smooth arrivals process. 

5. Arrive on campus

Please ensure you bring your arrival pass and a valid form of ID, you do not need to print a hard copy, as long as you can access your arrival pass via your mobile phone. When you arrive on campus, please make your way to the Main Reception, where you will be issued your key and directed to your hall. For directions and travel information for Edinburgh Campus, please visit our travel pages.

Accommodation video

Please watch our accommodation video which gives an overview of accommodation options. 

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Key information

On-campus Accommodation Office (Edinburgh Campus)