Privacy notice for Alumni and supporters
Introduction
Heriot-Watt University was founded with the help of philanthropy. Charitable giving and volunteering continue to make an enormous impact at our University. We have a duty to keep an accurate record of Heriot-Watt University’s alumni and philanthropic donors to the University. We could not fulfil this function without collecting, holding and using your personal data. We also keep a record of the University’s governing body and committee members, recipients of honorary degrees, prospective donors to the University, registrants for University events, honorary academics and appointees as well as other external supporters and stakeholders involved with the University.
We analyse the data that we hold to understand the interests and preferences of our alumni and supporters about communications, services, events and opportunities to support our work. For a small number of current and potential supporters we use information gathered from public sources alongside the information you provide to identify who might support particular University initiatives as a volunteer or donor. We value our relationship with you and use your personal data to ensure we contact you in the most appropriate way, respect your wishes about communication, improve our services and work efficiently and effectively.
This guide explains what we do with your personal information and why. This is a living document and will be updated as needed from time to time.
If you have any questions about how Heriot-Watt University will use your personal information you can find out more by reading our privacy notice for alumni or contacting dataprotection@hw.ac.uk
Heriot-Watt University is the Data Controller for personal data we hold about you. If you studied with the Edinburgh Business School (EBS) for a Heriot-Watt University (HWU) award, the University and EBS are joint data controllers. If you studied with EBS without matriculating on a Heriot-Watt University programme, EBS is the data controller. Where we use the term 'the University', this includes all members of the Heriot-Watt University Group. We hold your personal data securely and restrict access to personal information to people who need to use it in the course of their duties. When collecting and processing information about you, we must comply with the UK Data Protection Act, 2018, the European Union General Data Protection Regulation (GDPR) and other privacy laws, such as the Malaysia Personal Data Protection Act, 2010, that apply in the countries in which the University operates.