Make your research publications open access

Read and Publish deals
The University has signed up to a number of deals which enables Heriot-Watt University affiliated authors to publish their papers as open access, without paying an open access fee (APC) directly to the publisher.  These deals are linked to the journal subscription deals the University has with different publishers.  Please see below for each deal, and the conditions.  If any questions, get in touch with open.access@hw.ac.uk.

If you wish to publish in a journal not included in the deals below, you can apply for funding to cover the APC if your paper acknowledges UKRI funding.

Cambridge University Press

The University has a new four year agreement with Cambridge University Press which runs from 1st January 2021 to 31st December 2024.

More information including lists of participating journals and instructions can be found online here:

https://www.cambridge.org/core/services/open-access-policies/read-and-publish-agreements/oa-agreement-jisc

Institute of Physics

Heriot-Watt corresponding authors can publish in eligible hybrid journals.

Research articles and reviews (letters, papers, reviews and special issue articles) accepted for publication after 1 Jan 2020 are eligible, IOP will automatically identify qualifying articles and inform authors of their inclusion.

Included in the agreement are all subscription journals, owned by IOP Publishing, which offer a hybrid open access option. In addition, the agreement also includes selected journals which are published by IOP Publishing on behalf of their society partners.

See: IOP Open Access for the UK for more information on the process.

Oxford University Press
Heriot-Watt corresponding authors can publish in Open Access  and Hybrid journals.
APCs for eligible participating fully Open Access and hybrid journals paid in full for all corresponding authors at participating Scottish institutions. Applies to original research and review articles only accepted for publication, backdated to 1 January 2021
PLoSOne
Heriot-Watt corresponding authors can publish for free in PLOS Computational Biology, PLOS Genetics, PLOS Neglected Tropical Diseases, PLOS Pathogens. 
See: PLOS Institutional Partnerships for more information.
Royal Society for Chemistry
Heriot-Watt corresponding authors.  Hybrid journals. See here for more information:
SAGE
Heriot-Watt corresponding authors. Hybrid journals, and a 20% discount on Open Access journals fees.  Please select SHEDL when selecting your SAGE consortium agreement
Springer Compact
Heriot-Watt corresponding authors, in hybrid journals. See here for more information
Taylor & Francis
Heriot-Watt corresponding authors, in hybrid journals. See here for more information
Wiley

Corresponding authors affiliated with Heriot-Watt University may publish primary research and review articles in any of Wiley’s fully gold Open Access or Wiley’s hybrid, OnlineOpen journals at no further charge to the author. More information here:

Update: from the end of June 2021, only UKRI funded articles will be covered.

 

How to comply with RCUK Policy on Open Access

How to publish in journals compliant with RCUK OA Policy

 

There are two routes by which a journal can comply with the RCUK Policy, commonly called "Gold" and "Green" routes. Authors are expected to publish in a journal that meets RCUK's requirements.

 

Gold OA Green OA

The journal provides, via its own website, immediate and unrestricted access to the final published version of the paper.

 

The paper should be made available using the

 

 

Creative Commons Attribution (CC BY) licence, and allows immediate deposit of the final published version in other repositories without restriction on reuse.

The journal consents to deposit of the final Accepted Manuscript in any repository, without restriction on non-commercial reuse and within a defined period.

An embargo may apply:

  • no longer than 6 months for STFC, BBSRC, NERC, MRC and EPSRC-funded research papers
  • no longer than 12 months for AHRC and ESRC funded research papers.

The paper must be accompanied by a

Creative Commons – Attribution – Non-commercial (CC-BY-NC) license or equivalent. No APC will be payable to the publisher.

 

How to publish via the Gold route

First check that the journal your are submitting to is compliant with RCUK Policy.  Check using the Sherpa FACT database or contact Research Support in the Library.

If the journal offers Gold open access publishing then your paper will, when published, be made openly available immediately. The publisher may ask you to pay an open access fee (APC). 

It is worthwhile checking that the journal does not also offer the Green (self-archiving) route.  No APC is payable in this instance, and the paper is made available openly via deposition in Pure after an embargo period, and published as "normal" in the journal.

Please also upload a copy of the paper to the research output record in Pure, if your publisher allows. Normally you can upload the Author Final Version.

How to publish via the Green route

First check that the journal you are submitting to is compliant with RCUK Policy. Check using the Sherpa FACT database or contact Research Support in the Library

Green publishing means that you can publish in a subscription journal and make a copy of the work available in an open access repository - eg Pure or a subject repository such as arXiv or PubMedCentral.  Some publishers still allow this kind of Open Access publishing. IEEE is one such publisher.

No APC is payable in this instance, and the paper is made available openly via deposition in Pure after an embargo period, and published as "normal" in the journal.

What funds are available to cover Article Processing Charges (APCs)?

Authors can no longer request publication costs in their RCUK grant although they can use existing funds from current grants.

Instead, RCUK have allocated funds to research institutions in the form of a block grant.  Funding for open acces fees (APCs) are available to corresponding authors

Please contact open.access@hw.ac.uk before you submit to the journal to check if there is funding available.  In some cases we will ask that you consider the Green open access route. Please complete and send this form to open.access@hw.ac.uk

Key information

Open Access