Make your research publications open access

Ways of publishing open access, by publisher

The University has signed up to a number of Read and Publish deals/transformative agreements which enable Heriot-Watt University affiliated corresponding authors to publish their papers as open access without paying an open access fee directly to the publisher.  These deals are linked to the journal subscription agreements the University has with different publishers. 

We also have individual membership or prepayment deals with certain publishers. Please see below for each deal, and the conditions.

UKRI and British Heart Foundation funded authors
If you wish to publish in a journal not included in the deals below you can apply for funding to cover the APC if your paper acknowledges UKRI funding. Please note from April 2022, UKRI Funds are only available for papers that are Gold Open Access (listed in the DOAJ) or are transformative journals. Please see the new UKRI Open Access Policy for more information.

For non-UKRI funded authors, please check your funder's requirements for publishing open access, and if you are able to claim open access costs, for either Gold or Hybrid article processing (open access) costs, please do this.  If the paper is published in a journal that is part of a transformative deal please inform open.access@hw.ac.uk.

When publishing open access, please select a CC-BY . If you wish to select a different licence, please contact open.access@hw.ac.uk to check this meets University or funder policies.

Please use your Heriot-Watt email address and include Heriot-Watt as your main affiliation when submitting your paper and include all funders in your acknowledgements.

Research data supporting publications should be recorded in Pure and archived in compliance with your funder and University policies. See our support pages for more information.

Read and Publish/Transformative Deals

American Chemical Society

Heriot-Watt University corresponding authors can publish open access in all ACS journals - fully open access journals and hybrid journals.  Please select a CC-BY licence and make sure you mention Heriot-Watt and your funder in your acknowledgements.

For more information, see the ACS How to Publish Open Access Under a Read + Publish Agreement

American Institute of Physics

Heriot-Watt University corresponding authors can publish open access in hybrid journals with no additional APC charges.  Please select a CC-BY licence.
Open access journals are not covered. If you are UKRI funded, you can apply for funding from the University to pay for the APC. Make sure you mention Heriot-Watt and your funder in your acknowledgements.

Cambridge University Press

Corresponding authors with a Heriot-Watt University affiliation can publish their research in gold and hybrid journals at no upfront cost.

For details of the agreement, and the journals, see: Read and Publish agreement with JISc Collections, UK

Elsevier

The University has a four year agreement with Elsevier which runs from 1st January 2022 to 31st December 2024.

Corresponding authors affiliated with Heriot-Watt University can open access publish in hybrid (subscription) journals at no cost to the author.  Please select a CC-BY licence.

There is a list of participating journals and instructions for authors on the Elsevier website.

Gold Open Access journals are not covered by this agreement. If you are UKRI funded, you can apply for funding from the University to pay for the APC in Elsevier Open Access journals. A 15% discount on fees applies.
 

Institute of Physics

Heriot-Watt corresponding authors can publish in eligible hybrid journals.

Research articles and reviews (letters, papers, reviews and special issue articles) accepted for publication after 1 Jan 2020 are eligible, IOP will automatically identify qualifying articles and inform authors of their inclusion.

Included in the agreement are all subscription journals, owned by IOP Publishing, which offer a hybrid open access option. In addition, the agreement also includes selected journals which are published by IOP Publishing on behalf of their society partners.

See: IOP Open Access for the UK for more information on the process.

Optica (Optical Society of America)

This agreement covers all Heriot-Watt corresponding authors, who can publish open access at no upfront cost in the following journals: : Advances in Optics and Photonics, Applied Optics, Biomedical Optics Express, Journal of the Optical Society of America A, Journal of the Optical Society of America B, Optica, Optical Materials Express, Optics Continuum, Optics Express, and Optics Letters.

Corresponding authors must have a current affiliation to Heriot-Watt University.  To take advantage of this agreement, please use your Heriot-Watt email address when submitting the paper. Please also select a CC-BY licence.

In 2022 there is no limit to the number of papers published under this agreement, to be reviewed in subsequent years.  The inclusion of partner journals not currently included in this agreement will also be reviewed.

For more information from the publisher: Optica Institutional Open Access Agreements

Oxford University Press

Heriot-Watt corresponding authors can publish in Open Access  and Hybrid journals.

APCs for eligible participating fully Open Access and hybrid journals paid in full for all corresponding authors at participating Scottish institutions. Applies to original research and review articles only accepted for publication, backdated to 1 January 2021.

PLoSOne

Heriot-Watt corresponding authors can publish for free in PLOS Climate, PLOS Computational Biology, PLOS Digital Health, PLOS Genetics, PLOS Global Public Health, PLOS Neglected Tropical Diseases, PLOS ONE, PLOS Pathogens, PLOS Sustainability and Transformation, PLOS Water.

See: PLOS Institutional Partnerships for more information.

Royal Society for Chemistry

Heriot-Watt corresponding authors.  Hybrid journals. See Royal Society of Chemistry for more information.

SAGE

Heriot-Watt corresponding authors. Hybrid journals, and a 20% discount on Open Access journals fees.  Please select SHEDL when selecting your SAGE consortium agreement

Springer Compact

All Heriot-Watt corresponding authors can elect to make their papers open access in Springer hybrid journals, at no upfront cost to the institution.  Springer are paid an annual fee, irrespective of the number of papers published.  We encourage you strongly to take up this offer.  Please select a CC-BY licence.

See Springer for more information, including the eligible journals.

For gold open access journals, eg Nature Communications, UKRI funded authors can apply to the UKRI Open Access Block Grant for funding.

Taylor & Francis

Heriot-Watt corresponding authors, in hybrid journals. See Taylor & Francis for more information

Wiley

Corresponding authors affiliated with Heriot-Watt University may publish primary research and review articles in any of Wiley’s fully gold Open Access or Wiley’s hybrid, OnlineOpen journals at no further charge to the author. More information from Wiley

What funds are available to cover Article Processing Charges (APCs)?

Authors can no longer request publication costs in their UKRI grant although they can use existing funds from current grants.

Instead, UKRI have allocated funds to research institutions in the form of a block grant.  Funding for open acces fees (APCs) are available to corresponding authors

Please contact open.access@hw.ac.uk before you submit to the journal to check if there is funding available.  In some cases we will ask that you consider the Green open access route. Please complete and send this form to open.access@hw.ac.uk

How to comply with UKRI Policy on Open Access

The new UKRI Open Access Policy applies to journal articles submitted from 1st April 2022

How to publish via the Gold route

First check that the journal your are submitting to is compliant with UKRI Policy.  Check using the Sherpa FACT database or contact Research Support in the Library.

If the journal offers Gold open access publishing then your paper will, when published, be made openly available immediately. The publisher may ask you to pay an open access fee (APC). 

It is worthwhile checking that the journal does not also offer the Green (self-archiving) route.  No APC is payable in this instance, and the paper is made available openly via deposition in Pure after an embargo period, and published as "normal" in the journal.

Please also upload a copy of the paper to the research output record in Pure, if your publisher allows. Normally you can upload the Author Final Version.

How to publish via the Green route

First check that the journal you are submitting to is compliant with UKRI Policy. Check using the Sherpa FACT database or contact Research Support in the Library

Green publishing means that you can publish in a subscription journal and make a copy of the work available in an open access repository - eg Pure or a subject repository such as arXiv or PubMedCentral.  Some publishers still allow this kind of Open Access publishing. IEEE is one such publisher.

No APC is payable in this instance, and the paper is made available openly via deposition in Pure after an embargo period, and published as "normal" in the journal.

Memberships and other institutional agreements

Frontiers

Papers acknowledging UKRI funding are eligible for a 10% discount.  To submit your article under this agreement, please select ‘Heriot-Watt University’ as the payer in the invoice section when submitting your article. Frontiers will then verify your eligibility with Heriot-Watt University and, if confirmed, the APC will be paid by the university upon acceptance.

Institutional agreement

MDPI

Under MDPI's Institutional Open Access Program (IOAP), UKRI or BHF authors can choose to have the invoice dealt with centrally.  Make sure you add your funder on submission. 10% discount for all authors.

IEEE

The University has a prepayment scheme with IEEE for Gold Open Access journals funded by UKRI and BHF.  Please make sure you include your funder on submission to the journal.

Key information

Open Access