Human Resources policies

• Global Recruitment and Selection Policy
• UK Relocation Policy and Procedure
• UK Relocation Policy Repayment Declaration
• Comparison of Educational Qualification Documents
• Disclosure and Protecting Vulnerable Groups
• Fixed Term Policy
• Fixed Term Procedures
• FT1 Template
• FTX Form
• The Global Employment Framework - Policy Statement
• Guidance on Engaging Casual Workers and Ad hoc Hours Staff
• Guidance on Appointment of Self-employed, off payroll workers
• Template letter of engagement for Casual Workers
• CA1 Process
• Market Supplements
• Probation Policy
• Pre-Employment Reference Template
• Global Policy - Giving and Receiving References
• HWU Youth Employment Principles and Practices
• Working Overseas - Global Policy Statement

• Home Office Guidance - The Graduate Immigration Route
• Immigration Guidance - Graduate Immigration Route
• Immigration Guidance - Academic Technology Approval Scheme
• Immigration Guidance - Right to Work Checks (September 2023 onwards)
• Immigration Guidance - Visa fees interest free loan scheme
• Visa fees interest free loan scheme application
• Royal Society Global Talent Visa Update
• Working hours guidance for students on a student visa
• Student Visa Work or Voluntary Work Declaration

• Supporting Family Life Overarching Policy
• Adoption Entitlement Flowchart
• Carers - Managers Guidance
• Carers' Leave Request Form
• Carers' Registration Form
• Maternity, Adoption and Shared Parental leave - Managers Checklist
• Maternity Entitlement Flowchart
• Nursing Room Information
• Paternity, Paternal and Shared Parental Leave - Managers Checklist
• Parental Bereavement Leave - Managers Form
• Paternity Leave Request Form
• Procedure - Applying for Adoption Leave
• Procedure - Applying for Carers Leave
• Procedure - Applying for Compassionate Leave
• Procedure - Applying for Emergency Dependants Leave
• Procedure - Applying for Maternity Leave
• Procedure - Applying for Parental Bereavement Leave
• Procedure - Applying for Parental Leave
• Procedure - Applying for Paternity Leave
• Procedure - Applying or Shared Parental Leave
• Procedure - Applying for time off for Adoption Appointments
• Procedure - Applying for time off for Antenatal Appointments
• Shared Parental Leave Request Form
• Statutory Paternity Pay/Paternity Leave Declaration

• Flexible Working Policy
• Flexible Working Procedures
• Flexible Working Request Form
• Flexible Working Guidance and FAQ
• Flexible Working Agreements Additional Guidelines
• Flexible Working Flowchart
• Guidance for Managers - Template to use if a request cannot be accommodated

• Annual Leave Guidance
• FAQs Guidance for Staff Severe Weather
• Leave of Absence
• Sickness Absence
• Guidance for time off for medical/dental
• Guidance on time off when working beyond normal pattern

• Career Pathway Policy
• Contribution Pay UK and Dubai
• Global Reward Policy
• Secondment Policy
• Career Progression Policy
• Senior Salary Review Procedures
• Local Bonus Payments
• Long Service Policy
• Remission of Fees Policy HR Hub (Internal access only)
• Cycle to Work Process HR Hub (Internal access only)
• Salary Scales
• Acting up and Additional Duties Process

Role Profiles Academic

• Teaching and Research
• Teaching and Scholarship
• Research
• Teaching only (Grade 6 & 7)
• Knowledge Exchange

Role Profiles Professional Services

• Professional Services grade 3 - 5 Admin
• Professional Services grade 3 - 5 Tech
• Professional Services grade 5 - 7 Tech
• Professional Services grade 6 - 8 Prof Mgmt
• Professional Services grade 6 - 8 Prof Specialist
• Managerial Grade 9 and 10

• Disciplinary Policy
• Disciplinary Code
• Guidance on Investigation Meetings Companion
• Management Lines of Responsibility
• Grievance Policy - including Bullying and Harassment

• Global Equality, Diversity and Inclusion Policy
• Gender Identity Policy
• Gender Transition Guidance
• Global Respect Statement
• Personal Relationships Statement

• Performance Management Policy UK
• Academic Probation Policy
• Criteria for Academic Promotion
• Academic Probation Targets Template
• Capability Policy
• Probation Policy

• Consultation on Avoidance of Redundancy
• General Guidelines for Industrial Action
• HWU and HWUCU Joint Statement USS Pension Scheme June 2022
• HWU and HWUCU Joint Statement Pay and Working Conditions June 2022
• HWU and HWUUCU Joint Statement in relation to the Pay and Working Conditions Dispute June 2023
• Management of Organisational Change Overarching Policy
• Management of Organisational Change Policy - Guidance for Managers
• Management of Organisational Change Policy EPIA
• Redeployment Policy
• Redeployment Procedures
• Redundancy Selection Policy
• Redundancy Selection Procedures
• Severance Payments Policy
• Trade Union Facility Time Return
• Voluntary Redundancy Policy
• Voluntary Redundancy Procedures

• Alcohol and Substance Abuse
• Death In Service Guidelines
• Domestic Abuse Policy
• Long Covid – How Heriot-Watt University supports our staff
• Maximising Attendance
• Redeployment - Ill Health
• Retirement
• Smoke Free Policy
• Smoke Free Guidance Notes
• Stress and Mental Health

• Conflict of Interest Policy
• Commercial Policy
• Consultancy
• Consultancy Request form
• Employment Records
• IT and Communications Facilities Acceptable Use Policy
• Public interest disclosure (whistleblowing) policy
• Public interest disclosure (whistleblowing) procedure
• Safeguarding of Vulnerable Groups Policy
• Social Media Policy

Refer to the main University Policy page for other policies.