Procurement Services

Heriot-Watt University Procurement Services is here to inform University staff and suppliers about applicable procurement legislation, correct procurement procedures, and the contracts for goods, services and works available to our clients.

Please read the University’s Procurement Strategy covering Financial Years 2016-17 and 2017-2018 and the University's Annual Procurement Report (covering 31 December 2016 to 31 July 2018).**Please note that Procurement Services’ updated Strategy (2019-20) is currently seeking approval by Court (planned December 2019).

As a Body Governed by Public Law, we are subject to the Public Contracts (Scotland) Regulations 2015 and the Government Procurement Agreement (except Heriot-Watt University Malaysia). The higher thresholds for non-Schedule 1 entities apply, viz.: €221,000 for Goods and Services, and €5,548,000 for Works. All current tendering opportunities exceeding these thresholds, as well as regulated procurements as defined in Section 3 of the Procurement Reform (Scotland) Act 2014, are advertised on Public Contracts Scotland or Public Contracts Scotland - Tender.  Suppliers wishing to do business with us should register on these websites.

The University, like other Scottish Higher and Further Education Institutions is a member of Advanced Procurement for Universities and Colleges (APUC) Limited, the Scottish Higher Education Centre of Procurement Expertise responsible for all collaborative Category 'B' (sector specific) contracts. Wherever possible, the University uses these and other suitable collaborative contracts, e.g. those let by Procurement Scotland, national Higher Education consortia, and the Crown Commercial Service. Staff can view these contracts on the Procurement Services intranet site.

Our role is to maximise the strategic value of professional procurement to the University, by purchasing goods, services and works from the most appropriate sources, using effective, efficient and legally compliant procurement processes.

We put service excellence at the heart of our business, and aim to offer a service that is fair, friendly and timely.
Please also see the Scottish Government’s Supplier Journey which covers a wealth of information about doing business with the Scottish public sector.