The information lifecycle

The information lifecycle consists of four interlinked and managed stages. These apply to information systems large and small – whether you are:

  • Helping to design a University-wide information system
  • Setting up a system for your team or project group
  • Designing your own work filing system
  • Organising your household records at home

Creation

Planning an information system to support a specific function, activity or process e.g. a research project.

This checklist looks at factors to consider when planning a new information system.

Current use

Who needs to see and use the information – and how; managing information and keeping it up to date.

Our guide to managing information looks at the basic principles.

Non-current

What happens when the project or activity ends: how long the information needs to be retained, why, where and how?

More information is on our page: what information to keep.

Final disposition

Applying record retention policies: controlled destruction or archival preservation; ensuring long term access where needed.

More information is on our page: what information to keep.