The objective of the University's insurance programme is to preserve the University's assets and earnings. In implementing this general philosophy, it is the policy of the University to:

  • Identify sources of loss to property, income, employees or the general public
  • Retain risks whenever the amount of potential loss would not significantly affect the University's assets and earnings
  • Purchase insurance in such amounts and in such areas as will provide assurance against catastrophic loss where insurance is required by law or contractual agreement, when desirable services are obtained from the insurance carrier: and where the degrees of risk, compared with the cost of insurance, dictates the economic feasibility of purchasing insurance coverage.
Claim Forms
Clinical Trials Insurance
Travel forms and documents
Motor forms
  • Driver Declaration Form - To be completed by staff/students who wish to apply to be approved to drive University owned/leased/hired or private vehicles on University business.
    The form is in two sections the first is accessed by clicking on the link above, once this is submitted you will received an email from Heriot-Watt Shield which contains a link to the second section of the form. Once this has been submitted and approved you will receive an email with your Authorised Driver Number.
    When your driver declaration is due for renewal, you are only required to complete the second section of the form. You will be sent an email reminding you of the renewal which includes a link to the second section of the form only. 
  • Motor Accident Grab Card
  • Declaration Form for Owned and Leased Vehicles
  • Declaration Form for Hired Vehicles