Heriot-Watt University participates in a number of external partnerships with institutions worldwide.  The Academic Partnerships Approval process* ensures that we maintain our high standard of delivering a quality student experience.

All applications for External Partnership approvals / re-approvals require the following documentation:

  1. Approval Cover Sheet
  2. Stage 1 Proposal for Approval and Renewal (Business Case)
  3. Stage 2 Visit Report and Risk Assessment
  4. Risk Register
  5. Agreement

You will find specific advice and documentation for each type of Partnership in the drop-down menus below.  If you have any questions at all, please contact Academic Quality.

*Please note that the process of approval/re-approval can take several weeks to complete so it is important that the process is started as early as possible.  Once documentation has been submitted to Academic Registry please allow 4 - 6 weeks for final University approval.

Approved Learning Partner Agreements

An Approved Learning Partner (ALP) agreement is formed when the University wishes a Partner institution to deliver a Heriot-Watt University programme of study leading to a HWU Degree. Through ALP agreements, Partners are approved to offer support for students on HWU programmes at centres remote from its home location.

Approved Teacher, Tutor or Marker (Off-campus) status is required of all persons involved in teaching, tutoring and/or marking of courses at an ALP.

The University has a clearly defined set of procedures for the approval of ALP agreements. All documentation listed below must be completed in full and submitted to Academic Quality for the coordination of final University Authorisation.

Documentation required for approval / re-approval of Approved Learning Partners (ALPs)
1. Approval Cover Sheet
2. Stage 1: Proposal for Approval and Renewal (Business Case)
3. Stage 2: Visit Report and Risk Assessment
4. Risk Register (please open with Internet Explorer)
5. Agreement Template (ALP)
6. Data Processor Agreement (please contact Academic Quality for the template)
7. School Enhancement Plan
Interim Visits

It may sometimes be necessary to conduct an interim visit during the course of a partnership. All interim visits to a partner of Heriot-Watt University must be recorded using the Interim Visit Report.

Monitoring and Review of Partnerships

Reviewing the partnership is an important aspect of ensuring that the partnership is functioning well and is meeting its expectations of delivering a quality student experience. The School is responsible for ensuring it participates in the Partner Annual Monitoring and Review (PAMR) process.

Adding a new programme to an existing ALP arrangement

If you wish to apply for the approval of a new programme for an existing ALP, please complete and send a Stage 2 document and Risk Register (listed in the table above) along with an ALP Approved Programmes Schedule and ALP new Schedule Approval Summary sheet to Academic Quality.

Withdrawing a programme from an existing ALP arrangement

If you wish to apply to withdraw a programme for an existing ALP, please complete and send a Risk Register (listed in the table above) along with a Withdrawal of Programme Schedule Approval Summary sheet and Withdrawal of Programme Schedule

Articulation Agreements

An Articulation Agreement is a partnership arrangement with another institution to accept students who have successfully completed an identified programme of study which is determined by Heriot-Watt University to provide suitable preparation for entry onto one of HWU's programmes.

The University has a clearly defined set of procedures for the approval of ALP agreements. All documentation listed below must be completed in full and submitted to Academic Quality for the coordination of final University Authorisation.

Documentation required for approval / re-approval of Articulation Agreements
1. Approval Cover Sheet 
2. Stage 1: Proposal for Approval and Renewal (Business Case)
3. ​Stage 2: Visit Report and Risk Assessment
4. Risk Register Template (please open with Internet Explorer)
5. Agreement Template (Articulation)
6. Data Processor Agreement (please contact Academic Quality for the appropriate template)
Interim Visits

It may sometimes be necessary to conduct an interim visit during the course of a partnership. All interim visits to a partner of Heriot-Watt University must be recorded using the Interim Visit Report.

Collaborative Partner Agreements

A Joint Collaborative (or Collaborative) Partnership (JCP) agreement is formed when the University wishes to develop a joint programme of study with one or more degree-awarding body. A student can register, study, and graduate from, one or all of the participating institutions. The defining feature of JCP arrangements is that partners have the opportunity to produce a distintive educational programme that none of the partners could offer - in that form - independently of the others.

The University has a clearly defined set of procedures for the approval of ALP agreements. All documentation listed below must be completed in full and submitted to Academic Quality for the coordination of final University Authorisation.

Documentation required for approval / re-approval of Joint Collaborative Partners (JCPs)
1. Approval Cover Sheet
2. Stage 1: Proposal for Approval and Renewal (Business Case)
3. Stage 2: Visit Report and Risk Assessment
4. Risk Register (please open with Internet Explorer)
5. Agreement Template (Joint Collaborative)
6. Data Processor Agreement (please contact Academic Quality for the template)
Interim Visits

It may sometimes be necessary to conduct an interim visit during the course of a partnership. All interim visits to a partner of Heriot-Watt University must be recorded using the Interim Visit Report.

Monitoring and Review of Partnerships

Reviewing the partnership is an important aspect of ensuring that the partnership is functioning well and is meeting its expectations of delivering a quality student experience. The School is responsible for ensuring it participates in the Partner Annual Monitoring and Review (PAMR) process.

Memorandum of Understanding

For arrangements where the University and a partner wish to establish a formal agreement confirming their intention to work together on the development of future courses and programmes for mutual benefits, but where there is no obligation on either party for any action undertaken by the other, a Memorandum of Understanding is sufficient.

There is no standard template for a Memorandum of Understanding as each arrangement is different. However, it is recommended that the agreement should set out the wishes of both parties and should be no more than a couple of pages in length.

Please contact Academic Quality for an example template and to obtain the correct Approval Cover Sheet.