This page provides an alphabetical list of all policy, procedure and guideline documents related to the University's decisions on academic matters, particularly learning, teaching and assessment.  This Policy Bank is intended to be the 'one stop shop' for:

  • University-wide learning and teaching policies
  • University procedures and guidelines relating to learning and teaching policy implementation
  • University Codes of Practice relating to academic matters
  • Quality assurance (approval, monitoring and review) information
  • External [academic] partnership information
  • Student administration policies and procedures related to academic matters (e.g. management of transcripts)
  • University templates associated with academic policies, procedures and guidelines.

Heriot-Watt University's learning and teaching policies, learning and teaching procedures and guidelines are managed by the Student Learning Experience Committee on behalf of the Learning and Teaching Board.

A

Academic Approvals
Academic Approval Process Briefing Paper
Academic Management Structures (Schools) at Multiple Campuses

Additional Entry Points in the Academic Year:

  1. Additional Entry Points in the Academic Year: Key Principles (Academic and Business) for Campus-Based Programmes
  2. Additional Entry Points in the Academic Year: Areas to Consider
  3. Additional Entry Points in the Academic Year: Key Principles Briefing Paper

Additional Fees and Charges
Annual Monitoring and Review (AMR) (School; Partner)
Annual Monitoring and Review - Briefing Paper
Anonymous Marking Guidance
Approved Learning Partners
Approval of Validated Programmes and Changes to Validated Programmes
Approved Teachers, Approved Tutors and Approved Markers
Assessment Procedures (Marking Criteria, Deadlines and Learning Outcomes)

Assessment and Progression System (HAPS)

Assessment and Progression System (HAPS) Briefing Paper

B

Policy on Block Teaching

C

Charter and Statutes (Current)
Chief External Examiners Briefing Paper
Collaborative Agreements
Committee Servicing Guidelines
Complaints Policy and Procedures
Contextualised Admissions: Policy
Code of Practice for the Management of Multi-Location, Multi-Mode Programmes
Code of Practice for the Management of Multi-Location, Multi-Mode Programmes Briefing Paper

D

Data Protection Policy

E

English Language Requirements
Engagement of Staff: Creating A Sense of Identity and Belonging for Students
Examinations in Different Time-Zones Policy
Examinations in Different Time-Zones Briefing
Examinations in Different Time-Zones Implementation Procedures
Examinations in Different Time-Zones - Campuses
Exam Timetabling - Equality Impact Assessment
Examination Board Guidelines and Assessment Procedures (UG and PG)
Examinations - Approved Calculator Policy
Examinations - Dictionary Policy
Examinations Instructions for Candidates
Exchange Agreements
External Examiners
External Examiners Handbook (PGR)
External Examiners Handbook (Taught Courses)
External Reviews

F

Feedback to Students on Examination Performance (Guidance)
Feedback on Coursework Policy
Feedback on Coursework and Examinations Policy - Briefing Paper
Providing Effective Feedback to Students – Briefing Note
Providing Effective Feedback to Students – Planning Tool

Feedback Quick Guides:

University Statement on Feedback on Assessment

G

Good Practice in Learning and Teaching: Institutional Approaches
Graduate Attributes (HWU UG and PGT programmes)
Graduate Attributes - Briefing Paper
Guidelines on the Delivery and Assessment of Courses in Languages Other Than English

H

Higher Risk Postgraduate Research Programme
HE Qualifications in the UK, Ireland and Europe
Heriot-Watt University Malaysia Changes to Programme/Course
HESA Student Data Collection Notice

I

Intellectual Property Rights

K

Key Dates for the Return of Marks, Grades and Decisions for Undergraduate and Postgraduate Taught Courses (internal only)

L

Learning and Teaching Key Principles, Briefing Paper

M

Management of Examinations Scripts (On and Off Campus)
Management of Transcripts and Certifications
Mitigating Circumstances Application
Mitigating Circumstances Policy
Moderation of Assessment Policy
Moderation of Assessment: Guide for Schools
Moderation of Assessment: Briefing Paper
Monitoring and Review Process Briefing Paper
MQA Full Accreditation - Briefing Paper

N

Nominating a Third Supervisor for Postgraduate Research Students

O

Off-Campus Examination Centre Instructions
Off-Campus Examination Guidance for Invigilators
Off-Campus Examinations - New Centre (Internal Procedures)
Oral Examinations (PGR) - Role of the Internal Examiner
Ordinances
Overseas Graduation Ceremonies

P

Periodic Review (Academic Review, Internal Audit)
Periodic Review: Academic Review Briefing Paper
Periodic Review: Academic Review Briefing Paper (Malaysia)
Periodic Review: Enhancement Workshop (Academic Review) Briefing Paper
Periodic Review: Internal Audit Briefing Paper
Personal Tutoring: Briefing Paper  (formerly Academic Mentoring)
Personal Tutoring: Policy and Guidelines (formerly Academic Mentoring)
Plagiarism Detection
Plagiarism Guidance (English / Arabic / Chinese)
Postgraduate Research Student Code of Practice
Process of Identifying Risk at the point of Approval (for Postgraduate and Undergraduate Studies Committees)
Professional Services Review Handbook (Academic-Related Review)
Programme Handbook Templates
Programme Titles, Learning Outcomes and Courses (Multi-Location/Mode Programmes): Policy
Programme Titles, Learning Outcomes and Courses (Multi-Location/Mode Programmes): Briefing Paper
Implementing the Policy on Programme Titles, Learning Outcomes and Courses (Multi-Location/Mode Programmes): Briefing Paper
Programme Transfer Policy
Posthumous Award Policy

R

Recognition of Prior Learning (RPL) and Credit Transfer

Recruitment of Ex-Offenders
Regulations
Re-Issue of Certificates to Graduates who have undergone Gender Reassignment
Risk Management Policy, Guidance and Risk Register Workbook (internal only)

S

Scottish Credit Qualifications Framework (SCQF) Chart / Description
Scottish Credit Qualifications Framework (SCQF) Briefing Paper
Scottish Credit Qualifications Framework and European Credit and Transfer System - Information for Undergraduate Students
Scottish Credit Qualifications Framework and European Credit and Transfer System - Information for Postgraduate Students
Severe Weather Guidance (Students)
Staff Scholarships and Remission of Fees Policy
Student Academic Appeals Policy and Procedures
Student Attendance Policy
Student Attendance Policy Compulsory Withdrawal Procedures
Student Attendance Policy Compulsory Withdrawal Procedures: Briefing Paper
Student Discipline Procedures
Student Discipline Procedures - Guidance for Schools

Student Learning Code of Practice:

  1. Students on campus
  2. Students at partner institutions
  3. Students studying independently

Student Learning Experience: Threshold Criteria Policy
Student Learning Experience: Threshold Criteria -  Briefing Paper
Student Personal Data Statement
Student Placements (Work and Academic) Policy
Student Placements (Work and Academic): Briefing Paper

Student Placements: Guidelines on Academic Placements:

  1. Guidelines on Academic Placements (Exchange)
  2. Guidelines on Academic Placements (Individual Study Placements)

Student Placements: Guidelines on Work Placements
Student Records Management Policy
Supporting Student Athletes – Academic Flexibility
Survey Framework and Process - Overview

T

Thematic Review Handbook for Review of Institution-wide Learning and Teaching Issues
Thematic Review of Institution-Wide Learning and Teaching Issues: Briefing Paper
Temporary Suspension of Studies Guidelines
Thesis Submission Procedures and Guidelines
Transfer between Campuses: Policy
Transfer between Campuses: Application forms
Transfer between Campuses: Briefing Paper

U

Use of Student Data

V

Visiting Scholar Guidelines
VLE Minimum Criteria