Dubai Campus Graduation ceremonies

When the Dubai ceremonies take place

Heriot-Watt University is holding two graduation ceremonies in Dubai on 25 November 2014 at the InterContinental Dubai Festival City.

Graduation ceremonies 25 November 2014

 Date/Time School/Institute  Level  Venue
Tuesday 25 November 2014 (11am) All Schools/Institutes Undergraduate students only InterContinental Dubai Festival City
Tuesday 25 November 2014 (7pm) All Schools/Institutes Postgraduate students only InterContinental Dubai Festival City

Important Deadline Dates

 Checklist  Additional Information
Settle outstanding fees/debts/loans Any student who has outstanding fees or charges to pay, has any outstanding library book loan or debt to the Students' Union after the Friday 10 October 2014 will not be permitted to graduate at this graduation ceremony.
Apply to graduate and pay the graduation fee You must complete and return a graduation application form by Friday 17 October*.  You will NOT receive written confirmation when you submit your application form. *If your graduation application form is not received by this date, there is no guarantee that you will be able to graduate in person or receive your requested guest tickets.

How to apply to graduate at a Dubai ceremony

If you wish to graduate at a Dubai Graduation ceremony or graduate in absentia, you must complete and return a graduation application form by 17 October 2014. If you do not apply by this date, you may not be able to graduate in person or receive your requested guest tickets.

You should return your application form to the Academic Administration Office for approval. Once approved, you are required to submit the application form to the Dubai Finance Office along with the payment. If you wish to submit your form via email to DubaiAAO@hw.ac.uk, please include proof of payment.

Please note that you will not receive written confirmation when you submit your application form.

Please select the appropriate form:

Eligibility

Students are required to apply to graduate before they receive their final results. However, please ensure that you are eligible to graduate by checking your results online. If you do not receive an award decision permitting you to graduate you will not be able to attend the ceremony, or graduate in absentia, on 25 November 2014 even if you have applied to do so.

Outstanding debt

If you have any outstanding fees or charges to pay, or any outstanding library book loans, you will not be permitted to graduate from the University until such time as your debts are settled appropriately. You are advised to settle any outstanding debts by 10 October 2014. If you have not settled your accounts by that date you will not be permitted to graduate in November 2014.

For further information contact the Dubai Finance Office on 00 971 44358671 or by email at dubai-finance@hw.ac.uk

Inviting guests

Guest tickets

You must indicate how many guest tickets you require on the graduation application form. You can request a maximum of three guest tickets. Requests for guest tickets on application forms submitted after 17 October 2014, may be unsuccessful. Guest tickets will NOT be posted out but will be available to collect from the venue on the day of the ceremony. It will not be possible to purchase additional guest tickets at the ceremony. Tickets entitle guests to attend the ceremony and the reception afterwards. Graduands do not require a ticket.

Children

Children are welcome to attend, however you should note that graduation ceremonies may not be suitable for very young children. Your party may be asked to sit at the end of an aisle or near an exit so that the child can be taken outside should they become restless. There will be no child care or babysitting facility, so children must be accompanied by an adult at all times. Children aged 5 years or under are not required to pay for a guest ticket, however if they require their own seat, a ticket must be requested for them.

Photography

The Imprint Studio will be available before, during and after the Ceremony to take professional portrait photographs of you as an individual, or group pictures with your family/friends. If you are interested in having your professional photographs taken, please complete the attached Order Form and submit at The Imprint Studio desk with the appropriate fee, on the day of the Ceremony.

The form and the fee should be directly handed over to the Imprint Studio team. Cash or credit card will be accepted (no cheques). Please bring exact cash.

Undergraduate Ceremony

Prior to the Ceremony, photographers will be available from 8.30am until 10.15am to take individual and family pictures. The Photographer will be available to take pictures of individual students during the Ceremony whilst being awarded their degree. Following the Ceremony, photographers will be available until 3.30pm.

Postgraduate Ceremony

Prior to the Ceremony, photographers will be available from 4.30pm until 6.15pm to take individual and family pictures. The Photographer will be available to take pictures of individual students during the Ceremony whilst being awarded their degree. Following the Ceremony, photographers will be available until 11.30pm.

Please note that these are strict timings.

For further details, please contact The Imprint Studio on +971 4 423 2654 or info@theimprintstudio.com

Graduation DVD

In order to relive and share this important day with your family and friends, The Imprint Studio will capture the day’s events on DVD. The film will contain the full graduation ceremony including the procession, Honorary Graduates, speeches, your entire School graduating, as well as images of Heriot-Watt University.

If you are interested in having a copy of your Graduation DVD, please complete the attached Order Form and submit at The Imprint Studio desk with the appropriate fee, on the day of the Ceremony.

The form and the fee should be directly handed over to the Imprint Studio team. Cash or credit card will be accepted (no cheques). Please bring exact cash.

For further details, please contact The Imprint Studio on +971 4 423 2654 or info@theimprintstudio.com

On the day

On arrival

Graduands and guests must arrive at the venue at least two hours before the start of their ceremony to register and collect guest tickets.

Graduand registration

Graduand registration will take place at the venue. Upon registration, graduands will receive a seating card and must sit in the seat number given.

Guest ticket collection

Guest tickets will be available for collection at the venue. No guest tickets will be sent out in advance of the ceremony.

Gown collection

Gown collection will take place at the venue. Details of time and room for collection will be available in due course.

Graduation ceremony

Graduands and guests must be seated at 10.30am for the 11am ceremony and at 6.30pm for the 7pm ceremony. Late comers will not be permitted to enter.