How to apply for undergraduate programmes

Applying for undergraduate programmes starting in September 2014

How to apply

All applications to undergraduate degree programmes at Heriot-Watt University, whether from the UK or overseas, should be made online through the Universities & Colleges Admissions Service (UCAS).

You can get in touch with us before you apply for advice related to the qualifications you are taking and the offer you are may expect to receive.

When to apply

UCAS accepts applications from September 2013 for entry in September 2014. The first closing date for applications to be guaranteed consideration is 15 January 2014. Some degree programmes may remain open to receive applications after this date. However, we cannot guarantee this, especially for areas of high demand. You should contact the Admissions Tutor for the degree programme you are applying to for more information about the application deadline.

Applications after 15 January UCAS deadline

All of our undergraduate programmes are open to International applicants and applicants from England, Wales and Northern Ireland. If you have not already submitted an application in this current cycle you can do so at UCAS Apply. Alternatively, if you have already used all five choices on your UCAS application this year but are currently holding no offers, or if you choose to decline your offers or withdraw your choices, you will be eligible to apply through UCAS Extra.

Widening Access vacancies for Scottish applicants

Heriot-Watt University is committed to widening access to students from disadvantaged backgrounds and uses a contextual approach in our admissions procedures to enable us to select applicants with the greatest potential to succeed. As part of our work on widening access, the Scottish Government has assigned a number of additional places to the University for students entering in 2014 whose home address is within the Scottish Index of Multiple Deprivation (SIMD) 40% most deprived areas. This initiative is aimed at further increasing the number of students who reside in key areas of underrepresentation in higher education taking up a place of study at the University.

If you are permanently resident in Scotland and interested in applying for any of our programmes, please contact the University on 0131 451 8144/3376 so that we can advise if you are eligible to be considered for one of the additional SIMD 40% places. We will ask you for your postcode so that we can check to see if you live in one of the areas the Scottish Government has defined as being part of the above initiative. Entry requirements may be relaxed slightly for applicants under this initiative as per the University's Policy Undergraduate Admissions Policy.

More information is available regarding the University's Undergraduate Admissions Policy.

Due to Scottish Government limits on the number of funded places available, some of our programmes are now closed to applicants permanently resident in Scotland who are not eligible to be considered under the above initiative and to applicants from the EU-outside the UK .

Subject areas that are open to applicants permanently resident in Scotland or the EU-outside the UK, or who are eligible for SAAS funding, are:

Your application

Your UCAS application is completed in 10 steps:

  1. Registration: registering to use the UCAS Apply service
  2. Personal details: your name, address, date of birth, contact details, nationality, residential status and an outline of any disabilities
  3. Additional information (UK applicants only): additional details about any non-examination-based activities you have taken in preparation for higher education
  4. Choices: a list of the programmes, and the universities and colleges that you are applying to
  5. Education: details of where you have studied and which qualifications you are taking/have taken
  6. Employment: details of your work history and employers
  7. Personal statement: a statement that tells us why you are applying for the programme(s) you’ve chosen and why we should want you as a student
  8. Reference: a reference from a tutor, careers adviser or other professional who knows you
  9. Declaration: confirming that the information you’ve given is correct and agreeing to use the UCAS Apply service
  10. Pay and send: paying the application fee online using a credit or debit card

If you need help with your application you should contact UCAS Customer Services on +44 (0) 871 468 0468.

UCAS codes
  • The UCAS institution code for Heriot-Watt is H24.
  • The programme codes you will need for your application are listed against each programme.
  • Programmes based at our Edinburgh Campus do not have a Campus Code.
  • Programmes based at our Scottish Borders Campus have the Campus Code S.
Tracking your application

Once you’ve completed your application you can use the tracking service on the UCAS website called UCAS Track to keep up-to-date with your progress and reply to your offers.

Provided that you submitted your application to UCAS by 15 January, you should expect to receive all offers of study by 31 March (but it can sometimes take longer than this and universities have until the first week of May to make their decisions). UCAS will email you to advise if there has been a change to your application and ask you to check UCAS Track. If you haven't provided a valid email address UCAS will send you a letter asking you to reply to the offers.

Our response to your application

All applications to Heriot-Watt University are carefully considered by an Admissions Tutor or Admissions Administrator (a member of staff from the relevant programme area), whose job is to view applications. They will make one of the following offers or responses to you through UCAS:

  • an Unconditional offer, (you have achieved the entry requirements)
  • a Conditional offer (you need to achieve specified entry requirements before you are accepted)
  • regretfully Reject your application (this does not prevent you from applying again in a subsequent year)

Responding to our offers

Advice on how to respond to the offers you receive will be provided to you by UCAS when you apply. We advise that you read this carefully, responding by the deadline stated.

Many candidates will receive dual offers for both first and second year entry. Although one of these will be the main offer, candidates who accept this may easily change their main offer to the alternative year once their results are known.

Interviews and visits to the University

Some subject areas may invite applicants to interview before an offer is made. In others, applicants who hold offers are invited to join a group applicant visit day to help you decide if you would like to accept your offer of a place at Heriot-Watt. The Education Liaison Service is pleased to arrange informal visits to the University for applicants and potential applicants on request.

All successful applicants are invited to visit the University (usually between January and April), in order to find out about their chosen programme and about the University more generally. It is also possible to visit us outside of the dates offered, or you can attend one of our open days.

Undergraduate Admissions Policy

You can refer to the Undergraduate Admissions Policy for more information about our applications and admissions processes.