Student identity cards

Once you've enrolled, you will be issued with a student identity card for the duration of your studies at Heriot-Watt University.

Your student identity card acts as your university library borrower’s card, and your library number is printed under the barcode. (You will go to a library induction session during the first weeks of semester; your School will tell you when to attend, or you can check in the library and on the library website.)

Photograph

The photograph on your student identity card should be a clearly identifiable passport-style photograph taken against a white background.

You can provide this photograph in advance by either:

  • uploading an electronic photograph to the online enrolment system when you part-enrol online
  • attaching a printed photograph to a completed photograph form and posting it to us

Using your card

You will have to show your student identity card to an authorised person on the following occasions:

  • when you go to collect your grant, loan or other payment
  • at examinations
  • at meal times (if you are using the Catered Meals Payment System)
  • as evidence of membership of the Students’ Union
  • for use of Library and Computing Services
  • on request by a member of the University's staff (including the Wardens and Security Patrol Officers)
  • on any other occasion where a reasonable request is made

Replacement cards

It is essential that you keep your card safe, as you will only be able to get a replacement card if:

  • you lose it
  • it gets damaged and is unusable
  • its expiry date changes

A charge of £10 will be made for a replacement card in the event of loss or damage. (You will not be charged if you have an official police report confirming that the card has been stolen.)

Please contact the Student Service Centre for more information.