Request material for the Library (information for academic staff)

How to request reading list items	What happens to your book orders?
How to request non-reading list items	About the budget
How to request journals	Ideas for requests - newly published titles

How to request reading list items

Books and eBooks

Teaching staff can request items on a reading list to be purchased by the library by -

submitting a recommendation for order using our online form.
- on the form under "Type of Request", select "Reading list item".
sending reading lists to libord@hw.ac.uk, Riccarton Library early in the summer vacation. We will check that we have the most recent edition of recommended books in sufficient numbers to meet demand and will order as required.

Once we have requests for reading lists items, its our policy to buy at least one copy of each course book for undergraduate and postgraduate courses. We usually buy additional copies for large classes, or where there is evidence of demand from lending records. We also consider purchasing eBooks for large classes or distance learning courses.

See our our newly published books page for request ideas.

Scans, PDFs and links

Teaching staff can request reading materials to be added to VISION courses using our Digital Copies Service. This can provide -

scans (PDFs) of print book extracts or articles (including material outside our own collection)

Using the InVision Toolkit or contacting their Subject Librarian, staff can also find out how to link to -

subscribed full-text materials using stable, persistent links

Uploading scans/PDFs of published materials in Vision must be done through the Library. In order that the University does not breach the terms of it's copyright licence, a standard copyright coversheet must be attached to all PDFs and use reported to the Copyright Licencing Agency.

Photocopies for the Library

Teaching staff can place photocopies of print book chapters or journal articles in the library for students to on-copy or refer to. However, these must be from print materials owned by the Library or be a copyright cleared copy purchased from the British Library (unless the material is out of copyright, copyright has been waived or you have written permission to copy from the rights holder). To request a copyright cleared photocopy for this purpose please contact libill@hw.ac.uk or call ext 3575 for more information or go to our Photocopy Collection page.

How to request non-reading list items

Books and eBooks

Books which are not on a reading list but which are needed for research, dissertations, theses, projects or for general reading can be requested by:

submitting a recommendation for order using our online form.
- on the form under "Type of Request", select "Non-reading list item".

Non-reading list book requests will be forwarded automatically to your School's Library Representative for approval.

See our newly published books page for request ideas.

Journals

There is a separate Library budget for journals. Suggestions for new journals should be forwarded to your School's Library Representative for discussion within the School. Because of the high rate of price increases for academic journals, funds for new subscriptions are limited. There is a timetable for consultation and managing decisions on journal subscriptions. This is aimed at achieving the best range of subscriptions within the available budget and at introducing increased flexibility and choice to Schools.

What happens to your book/eBook orders?

Orders are normally placed with our supplier on the day we receive the request information. Items ordered for the Library are shown in the catalogue as "On Order" a few days after the order is placed. Most orders are received within a few weeks, but we cannot guarantee this for any particular item. If you wish to find out the status of any particular book order, please contact libord@hw.ac.uk.

When books are received from our suppliers, they are catalogued and print items are prepared for shelving, normally within the week. New print books are displayed in the Library for a week and books which have been received within the last 4 weeks can also be seen by clicking on the 'New Books' tab in the catalogue.

About the budget

Each academic School is allocated a budget for the purchase of library materials, with each School having a School book fund for the purchase of non-reading list items. Reading list items, digital extracts (scans) and journals are purchased from central Library funds in most cases.