Managing our Records and Archives

The University Heritage and Information Governance develops policy and procedures for the management of the University’s records and the selection policy for records as institutional archives.

Cameron Smail Library

The University Records Management Policy defines a structure for the management of the University’s records. It aims to ensure that University records:

• and records systems are authentic, reliable, protected against unauthorised alteration, comply with regulatory and other business needs and remain accessible to those that need to use them for as long as they are required;
• and the information they contain can be retrieved accurately and quickly to aid decision-making and increase management effectiveness;
• are managed cost effectively, avoid unnecessary duplication and are retained only as long as required;
• are held securely in a manner commensurate with their value and retention period, in the medium most appropriate for the task they perform;
• vital to the survival of the University are identified and protected;
• that are no longer current will be stored cheaply, retrieved promptly, reviewed and disposed of only in accordance with a defined approval process;
• worthy of permanent preservation as archives are identified as early as possible and preserved in the University Archive.